All courses offered by a program must be approved by the Committee on Curriculum and Degree Requirements and by Graduate Council. They are listed in the Graduate Center Bulletin, which is the official document used by students and faculty. Specific courses for the semester are found on the Graduate Center web and the Faculty web.
Courses for the Semester
The Executive Officer determines the courses to be offered each semester after consultation with representative groups of faculty and students. The Executive Officer assigns faculty to teach these courses. A complete list of courses, all of which must have been approved previously by the Committee on Curriculum and Degree Requirements and by Graduate Council, is sent (with such details as the Registrar requests, including preferred times and classrooms) to the Provost's Office for approval and then forwarded to the Registrar, who assigns classrooms and arranges for the printing of the "Announcement of Courses."
After the courses have been approved by the Provost, the coordinators of the Certificate Programs and Interdisciplinary Concentrations request course descriptions for those courses chosen for listing in the "Announcement of Courses." The Mina Rees Library sends requests for reserve reading list materials several months before classes begin and asks that lists be submitted in a timely fashion so that librarians can arrange to place all reading materials on reserve. (Faculty may also send their own copies of books and photocopies of articles for placing on closed reserve; see the librarians for further information.)
The Executive Officer must arrange for the participation of doctoral faculty whose appointments are not at The Graduate Center by sending a letter each semester to the academic dean and department chair of the appropriate CUNY campus. See Campus-Based Faculty for details.
Course limits for each program began in Fall 2003, primarily to control instructional costs. Each program's "course equivalency units" were calculated to include courses, independent studies, and administrative releases for depu-ties. Released time assigned for Executive Officers and dissertation directors is not included in the program's alloca-tion. Annual limits for courses, independent studies (budgeted as 0.2 of a course), and administrative releases have been assigned to each program.
In fashioning each semester's schedule, Executive Officers should manage these categories to achieve desired goals. The program might, for example, offer fewer independent studies and more seminars. Similarly, administrative releases could increase or lessen depending on the program's curricular and mentoring needs. Team-taught courses - and the budgetary implications of that pedagogic mode - can be considered. The formula may vary from semester to semester. The program's annual course equivalency units should not exceed the assigned limit.
The rule of five remains in force. Because that rule is a workload issue with implications beyond The Graduate Center, all seminars must have five enrolled students (ten in team-taught courses). Any exception to that restriction--and such exceptions will be rare--requires the approval of the Provost.
Instructional and administrative activity for the current and previous semesters is shown on each program's Report Selection Page on the Faculty Web.
All doctoral courses (and master's courses at The Graduate Center) require minimum enrollments. A course taught by a single instructor (apart from dissertation advisement and independent study) must have a minimum enrollment of five. A day or two before the first day of classes is the final date for the calculation of enrollment to determine whether a course will be canceled or changed to independent study. The program is required to cancel courses that do not have minimum enrollments on that date, unless the Provost has granted an exception.
The Faculty Web can be accessed for the following informa-tion: Eligible Students Who Have Not Registered, Students on Leave of Absence, Students Who Have Withdrawn, Admis-sions Applicant Roster, Schedules of Registered Students, Course Information, and Student Transcript Information.
All changes in curriculum (new courses, changes in credits or description, changes in degree requirements, and so forth) must be approved by the Committee on Curriculum and Degree Requirements, by Graduate Council, and by the CUNY Board of Trustees. Proposals for program changes should first be approved by the appropriate program committees and sent electronically to Patti Myatt, Provost's Office, along with a request from the Executive Officer. Note that each proposed change must have a rationale. Changes should be in the format used in the Graduate Center Bulletin; note that material to be deleted must be in brackets and new material underscored.
"Major items" involve general policy and curriculum regulations pertaining to The Graduate Center as a whole, as well as such specific items as new courses, changes in requirements for admission, and changes in requirements for the degree. Although the Graduate Center Bulletin does not include course descriptions, proposals for new courses must include such descriptions.
"Minor items" include non substantive changes in existing courses, changes in course numbers and hours, editorial changes, and deletions of courses.
Here is a sample template for the Chancellor's University Report (CUR) for all curriculum changes. The template includes examples of what is to be included and how it should be placed on the template. The examples and all information in blue should be deleted from the final document before submission. Please request templates for curriculum changes from Patti Myatt, Provost's Office.