GC-Funded Cellular Telephones and Related Handheld Devices
Policy: The Graduate Center recognizes the value of personal productivity tools for its executive leadership and key subordinates, both in order to facilitate business and to ensure communication avenues are available in times of critical need. To this end, cellular telephones and/or related handheld devices and associated services are made available to members of the President’s Cabinet for business purposes.
Procedure:
- The costs for such devices and services will be borne by the Information Technology budget for members of the President’s Cabinet and others as approved.
- Devices and services for sub-Cabinet level staff must be approved by the appropriate Cabinet-level supervisor.
- Devices and services of this nature may be procured by other units of the GC within their own decision-making and funding frameworks.
- All individuals with a GC-funded cell phone and/or their supervisors where appropriate may expressly request access to view reporting information related to their mobile line(s).
- It shall be the responsibility of Information Technology to provide recommendations on appropriate technologies and to provide configuration guidelines for integration with the technology systems in use at the GC; tech support for individual devices is available from the vendor.
- It shall be the responsibility of individual users to monitor the use of such devices and services for personal (non-GC) activity and to determine appropriate reimbursement to the GC.
- All users of technology resources provided by way of the City University of New York (CUNY) must conform to the CUNY Policy on Acceptable Use of Computer Resources. It is the responsibility of the user to remain familiar with and compliant with the details of this policy, which can be viewed at: http://www.cuny.edu/about/administration/offices/CIS/policies/ComputerUsePolicy.pdf
- Any employee of the CUNY Graduate Center receiving GC-funded cellular services is advised to consult with a tax professional about any applicable Internal Revenue Service of the United States tax liabilities related to cell phones for business purposes.
- All individuals with a GC-funded cellular phone should be aware of their individual service plans. Engaging the use of unsupported cell phone features or services may result in overage charges. Employees with GC- funded cell phones are discouraged from engaging in the use of unsupported plan features or services.
GC-Funded Cellular Telephones and Related Handheld Devices