Assistant Director of Academic Programs (Academic Program Specialist) - School of Professional Studies

  • Job Class: Managerial and Professional
  • Job ID Number: 7091
  • Department: School of Professional Studies
  • Location: SPS: School of Professional Studies
  • Closing Date: MAR 12, 2013


Campus Specific Information
In 2003, the Board of Trustees of the City University of New York created the CUNY School of Professional Studies (SPS) with the purpose of meeting the educational needs of working adults, organizations, and employers. Since then, SPS has developed into a well-established school serving New York City's dynamic marketplace through the provision of timely, innovative, and academically rigorous programs of study designed to address new or unmet needs. Home to CUNY's first fully online undergraduate degrees and groundbreaking master's degree programs, SPS has found new ways of fulfilling CUNY's mission of access, reaching students with new modes of instruction, new courses and curricula, and new kinds of learning tailored for diverse requirements and constituencies. It has launched a dozen degrees - six bachelor's and six master's degrees - since 2006, and there are more currently in development. Enrollments have grown to over 2000 students in the credit-bearing programs, and the School has seen more growth in its non-credit offerings, with a portfolio of grant-funded programs currently accounting for more than $6 million. In addition, the School now maintains an active Alumni Association, has established the SPS Foundation, and will soon occupy its own dedicated space.

Reporting to the Academic Programs Director, the Assistant Director of Academic Programs will be responsible for the following:

Academic Program Administrative Support
For a portfolio of SPS's programs, the Assistant Director of Academic Programs will
- Assist with planning and coordinating schedule of course offerings
- Coordinate faculty appointment processing
- Coordinate collection of required text book information
- Post text book information to eSched
- Send text book information to bookstore coordinator
- Support faculty orientation/onboarding
- Support faculty observation process
- Coordinate applications for program accreditation
- Assist with quality control of course sites
- Support recruitment efforts
- Provide coordination assistance for faculty meetings, special events and trainings
- Monitor department budget including purchase requisitions and OTPS expenditures

General Academic Operations
- Support coordination of program development and changes
- Prepare the Chancellor's University Reports
- Maintain SPS publications (bulletin, handbooks, etc;)
- Serve as backup for SPS Knowledgebase content
- Assist with the coordination of Affiliation Agreements
- Supervise staff
- Complete special projects as needed

General Duties
- Participates in the daily coordination of academic and administrative activities of a College's specialized academic program under management direction.
- Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment, and retention.
- Recommends, implements and evaluates strategies to expand program offerings
- Prepares analytical and statistical reports for management
- Develops and maintains relationships with various College offices to improve student and faculty services
- Serves as resource expert regarding program policies and procedures
- Oversees office recordkeeping; manages updates of program web and print materials
- May supervise office operations and/or department budget
- Performs related duties as assigned.


Minimum Qualifications
Bachelor's Degree and four years' relevant experience required.

Other Qualifications
- Excellent organizational and written communication skills
- Detail oriented
- Exceptional customer service skills
- Ability to quickly respond to requests
- Ability to work independently and collaboratively in a fast-paced, demanding and complex work environment, carry out complex assignments, and adapt to changing situations and priorities
- Ability to manage multiple projects simultaneously
- Proficient in MS Office programs (Word, Excel, PowerPoint) and ability to learn new technologies

FLSA Status


Salary Range

Commensurate with qualifications and experience

How To Apply

Please apply using the link below: 

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An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

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