Registration

 

Registration

OFFICE OF THE REGISTRAR

Current students should consult the Office of the Registrar with respect to all matters involving registration, student records, and transcript requests (PDF).


Registration and Enrollment

All students are required to be in status each term. This means that students must either be registered or be on an approved Leave of Absence (PDF). Individuals who are not in status will be considered withdrawn from The Graduate Center. Registration information is emailed to students prior to the start of each term. It is expected that all registrations be completed by the end of the registration period. Select to view the current Academic Calendar.

For further information regarding registration, academic record keeping, email communication policy, student rights to access to education records as it relates to the Family Educational Rights and Privacy Act (FERPA), students should consult the Academic Policies and Procedures. In addition, the Student Handbook (PDF) supplements information in the Bulletin of The Graduate Center with useful information about opportunities and services for students.

Banner (SSB) Access - Login Help

If you are a continuing student needing to reset your PIN, you can reset your PIN ONLINE. After you answer your challenge questions, you will be able to establish a New PIN (your new PIN must be 6 digits). If you do not remember your challenge question answers then you may contact the Office of the Registrar in person or via email to reset your PIN. The PIN will be reset back to your date of birth (MMDDYY). You must use your GC or other CUNY email account in your communication.

If you are a new student and you are accessing Self Service Banner for the very first time, your initial PIN is your birthday in (MMDDYY) format (6 digits). For example, if your birthday is January 1, 1988. Your initial PIN would be 010188. The purpose of the initial PIN number is to allow you to set up a login PIN number and challenge questions in case you forget the PIN you set. Be advised that the initial PIN expires as soon as you use it and reset it to a login PIN.

If you still have Self Service Banner (SSB) login issues, please contact the Office of the Registrar at (212) 817-7500 or via email at registrar@gc.cuny.edu.

Registration Instructions

Registration materials are emailed to current students prior to the start of each term. All students should review the academic calendar for the registration dates. The latest course offerings are posted on the Dynamic Schedule. All student registrations are done online via Self Service Banner (SSB). Students delinquent in their financial accounts or obligations to the library or with respect to any equipment loans from Information Resources will not be permitted to register.

All students are required to be in status each term. This means that student must either be registered or be on an approved leave of absence. Individuals who are not in status will be considered withdrawn from the Graduate Center.

Tuition Payment

Payment Schedule
Full payment of tuition and fees is due by the first day of classes. Make checks payable to CUNY Graduate Center. Payment may also be made by credit card (MasterCard/Amex/Discover) and electronic checks on the Web. Checks, cash, and money order payments may be made in person at the Bursar’s Office.
 
Employee Tuition Waiver
Employees eligible for a CUNY Employee Tuition Waiver must submit their original Tuition Waiver Form (PDF) to the Bursar’s Office no later than November 1 for the fall term and no later than May 1 for the spring term. Once the Bursar's Office has settled your bill you will be provided with that semester's sticker. You must then take the original Tuition Waiver Form to the Office of the Registrar for final processing.

Employees are still liable to pay the Student Activities Fee, University Consolidated Services Fee and the Techology Fee; these fees are not refundable.

Auditing Courses

Matriculated students may audit courses in which they have an interest so that they can increase their knowledge and proficiency.

Non-degree students interested in auditing courses at The Graduate Center should consult the Office of the Registrar for registration eligibility. Enrollment in courses by students who have not been accepted for admission to The Graduate Center is at the discretion of each academic program. In no instance will anyone be permitted to accumulate a total of more than two courses or eight credits (whichever is less) as a nonmatriculant without written approval from the Office of the Vice President for Student Affairs.

Program Change Period

During the first three weeks of the each term, students have the option of adding or swapping courses to their initial program as well as dropping courses. This process can be done via Self Service Banner (SSB). A change of program fee may be assessed for any program changes made during the first three weeks of classes. After the third week of the term, if a student elects to withdraw from a course, a Course Withdrawal Form (PDF) must be submitted in-person to the Office of the Registrar prior to the course withdrawal deadline. A grade of “W” will be assigned and the student remains liable for tuition.

Course Withdrawal (W grade period)

After the third week of the term, if a student elects to withdraw from a course, a Course Withdrawal Form (PDF) must be submitted in-person to the Office of the Registrar prior to the course withdrawal deadline. A grade of “W” will be assigned and the student remains liable for tuition. Current students if applicable should refer to the Student Handbook (PDF) for the special provisions for students in the military.

  • Students who wish to voluntary withdrawal completely from a doctoral program must be approved by the approrpiate Executive Officer, forward to the Office of Registrar, and clear by the Office of Financial Aid and International Students (if applicable), as well as the library, the Bursar, and the Business Office.

Transcript Request Information

Student submit the Transcript Request Form (PDF) to the Office of the Registrar for processing. The transcript fee is $7.00 USD per transcript with the exception of transcripts that are sent directly to CUNY Colleges which are free of charge. The transcript fee is payable by cash in person at the Bursar's Office, personal check, money order, or online payment. Transcript requests are generally processed within 2-4 business days. Overnight mailing option is not available at this time.

A transcript will not be sent if the student has any holds on record (i.e. Bursar, Library, Financial Aid, etc.) The hold must be cleared before any transcript can be sent. Student may check the status of their transcript request by logging into their Self Service Banner (SSB) account.

  • Checks or money orders are to be made payable to GSUC/CUNY.
  • Students using the non-instructional fee online payment method must attach their Bursar payment receipt along with the transcript request form.

Change of Address and Name

Change of addresses can be submitted two ways.

1. Martriculated students may submit their change of address online through Self-Service Banner (SSB).

2. Submit a written request to the Office of the Registrar by using the downloadable Change of Address Form (PDF).

In addition, students changing their address should also inform their Program, Payroll Office (if you are paid by the Graduate Center), Student Affairs (if you receive NYSHIP), or International Student Office (if applicable). Select this link for GC offices.

The Change of Address does not impact a student’s residency status if the student is already an out-of-state status student. Students requesting a change of residency status must file a City University Residence Evaluation Application (PDF) along with sufficient supporting documentation with the Office of the Registrar no later than the end of the third week of classes of the term for which the change is to be effective.

The Change of Legal Name Form is available online or in the Office of the Registrar. If submitting in person, students must bring along original supporting documentation such as (Birth Certificate, Court Order, Divorce Degcree, Marriage Certificate, Naturalization, or Government Issued Photo ID) for inspection.

University policy also affords students the opportunity to identify a preferred name to be recorded in its student information systems and to be displayed on a variety of documents.  Documents and records that may display a preferred name include, among other things, course rosters, student identification cards, and student email addresses. A preferred name will not appear on, among other things, a student’s official academic record, diploma or transcript, which will instead display the student’s legal name.
 
Students who would like to request that a preferred name be recorded should complete the Preferred Name Request Form and submit the form to the Office of the Registrar.  Faculty and staff should be aware that future course rosters and similar documents may contain students’ preferred names.

Commencement and Diplomas

Commencement is held annually in May and graduation invitations are mailed to all eligible graduates in April. Diplomas are issued to the graduates at the commencement ceremony. Graduates not participating in the Commencement ceremony may pick up their diplomas two business days after the commencement in Room 9113.

Graduates who are unable to pick up their diplomas in-person should contact the Office of Special Events and Event Planning (OSEEP) at (212) 817-7150 for diploma delivery information.

In the event the original diploma has been lost or destroyed, a new diploma will be issued as a duplicate and will bear a notation to that effect. The duplicate diploma fee is $30.00 USD payable online or in-person at the Bursar's Office. Please send a written request and include a copy of the duplicate degree payment receipt to the Office of Special Events and Event Planning for processing.

Office of Special Events and Event Planning
The Graduate Center
365 Fifth Avenue
Room 9113
New York, NY 10016

Doctoral Levels and the Petition for a Change of Level

Doctoral tuition charges are based on a student's "Level," which is determined by a combination of the number of graduate credits completed (including, in the case of transfer students, credits accepted by the student's degree program and the Office of the Registrar) and specific academic accomplishments. These levels are defined by Level I, Level II, and Level III.

Petition for a Change of Level
Students are responsible for ascertaining that their tuition level has been properly established. Students questioning their level for billing purposes must petition the Office of the Registrar and the Vice President for Student Affairs in writing by the end of the third week of the term in question. Unless a written petition is filed with the Registrar by the deadline and the Vice President for Student Affairs is notified in writing of the pending petition, no retroactive changes in level can be made.
 

Enrolling in Courses

Students use Self Servier Banner (SSB) to register for courses during the registration period. Some courses may be limited to specific major, pre-requisite restrictions or permission required from the instructor. For courses with instructor permission requirement, students should contact the Department for an overide.

Registration - Matriculants

Registration information for degree students.

Registration - Non-degree Students or Permit Students from Another CUNY College

Registration information for current students who are non-degree.

Enrollment in courses by students who have not been accepted for admission to The Graduate Center is at the discretion of each academic program. In no instance will anyone be permitted to accumulate a total of more than two courses or eight credits (whichever is less) as a nonmatriculant without written approval from the Office of the Vice President for Student Affairs.

  • The first step to become a non-degree student or to register as a Permit student from another CUNY College is to contact the Executive Officer of the program that you are interested in taking the course/s in (Dynamic Course Schedule) and request a signed written permission on that department's letterhead.
  • After you receive the department written permission, if you are a first time non-degree and audit applicant or if you are a first time Permit student from another CUNY College or Consortium School, you should contact the Office of the Registrar for the Application Form For Non-Matriculated/ Auditor/Permit or Consortium Students or if you are a returning non-degree and audit applicant after an absence of one or more semester, you should complete the Application for Readmission (PDF).
  • Forward the department written permission and the completed application form together back to the Office of the Registrar for review prior to the filing for readmission and non-degree application deadline. Further registration instructions will be provided. Incomplete applications will not be processed.
  • If you are a first time non-degree and auditor applicant, the $125.00 non-degree application fee will be automatically billed to you by the Office of the Bursar. Permit students (cross registering from another CUNY College) and The Inter-University Doctoral Consortium (IUDC) students are not charged the non-degree application or readmission fee.

Registration - Permit Students (Register at Another CUNY College)

Matriculated GC students who want to cross-register or request a permit to another CUNY College should download and complete the CUNY Request for Permit Out Form (PDF).

Inter-University Doctoral Consortium

Registration information for students who wish to cross register with one of the schools in The Inter-University Doctoral Consortium (IUDC). The IUDC is open to doctoral students from participating schools who have completed at least one year of full-time study (or equivalent) toward the Ph.D. Please be advised that Terminal Masters students and Non-Arts and Sciences students are not eligible.

The participating schools are:
Columbia University, GSAS
Fordham University, GSAS
New School for Social Research
New York University, GSAS
Princeton University
Rutgers University - New Brunswick
Stony Brook University
Teachers College, Columbia University
The Graduate Center, The City University of New York

Download the IUDC Request for Permit Out Form (PDF).

Enrollment Verification Letter and Request for Information

Current students may request an enrollment verification letter via email or in-person at the Office of the Registrar. There is no fee for the enrollment verification letter. Students using the email method may submit the request to registrar@gc.cuny.edu by using their student email account. Students who wish to have someone else pick up the enrollment verification letter for them must provide a written authorization to that person. The enrollment verification letter cannot be released if the student has outstanding obligations or holds (i.e. Bursar, Financial Aid, Library, etc.) on record. A photo ID is required when picking up the enrollment verification letter.

Additionally, a student requesting information from his/her student credential should complete the Request for Information Form (PDF). Upon written request by a student, The Graduate Center may release information in that student's education records at The Graduate Center to third parties.

Grading

Please refer to The Graduate Center Bulletin for the grading system and the requirements to maintain satisfactory academic progress.

Standards for Retention
Students' record will be evaluated at the end of each semester, and matriculation may be terminated for unsatisfactory academic performance - generally considered less than a "B" average and/or failure to meet other program requirements.

Graduation and Degree Requirements

Please refer to The Graduate Center Bulletin for the degree requirements for the Master of Arts and the degree requirements for the Doctor of Philosophy.

Readmission and Leave of Absence

Leave of Absence will be granted to students deemed to be in good academic standing who wish to interrupt their doctoral study. The Request for Leave of Absence Form (PDF) is downloadable. A student returning from an approved leave of absence must complete an Application for Readmission (PDF) before the start of the term.

Readmission following a withdrawal is at the discretion of the student's program. A special Application for Readmission (PDF) must be filed in the Office of the Registrar before the readmission deadline.

Withdrawal from Program

Written notice of voluntary withdrawal from a doctoral program must be approved by the appropriate Executive Officer, forwarded to the Office of the Registrar, and clear by the Office of Financial Aid and International Students (if applicable), as well as the library, the Bursar, and the Business Office. Such notice must be submitted prior to the end of the third week of classes of a given semester to avoid full tuition liability for that semester. To resume doctoral study, a former student must submit an Application for Readmission (PDF) to the Office of the Registrar. Readmission following a withdrawal is at the discretion of the student's program.

Students who have not been granted a leave of absence or who have not registered by the first week of a given semester will be withdrawn automatically from The Graduate Center.

Refunds for Withdrawal and Leave of Absence
Each student registration, once classes have begun and regardless of whether or not the student has paid tuition at the point of registration, constituts a financial obligation to the State of New York that cannot be rescinded. Any leave of absence or withdrawal from an academic progam or individual courses must be requested by the student in writing. All students who are administratively withdrawn from classes will receive a grade of "WA" and are fully tuition liable. Withdrawal requests submitted after classes have begun but before the deadline for program changes will entitle the student to a partial adjustments in tuition, according to the City University's established remission policies.

Residency - Tuition Status

For the purposes of determining tuition charges, a student is considered a resident of the State of New York if he or she has his or her principal place of abode in the State of New York for a period of at least twelve consecutive months immediately preceding the first day of classes for Tuition and Fees the semester with respect to which the residency determination is made, states his or her intention to permanently live and maintain his or her principal place of abode in New York State, and is not in the United States on any temporary visa.

Petition for a Change of Residency
All students requesting a change of residency status must submit a City University Residence Form (PDF) to the Office of the Registrar along with sufficient supporting documentation no later than the end of the third week of classes of the semester for which the change is to be effective. Unless a written petition is filed with the Registrar by the deadline and the Vice President for Student Affairs is notified in writing of the pending petition, no retroactive changes in residency can be made.

Transfer of Academic Credits

Please refer to The Graduate Center Bulletin for the transfer of credit policy.

VA Benefits

The Veteran's Certifying Office is Mr. Vincent DeLuca, Director of Student Services and Senior Registrar, Room 7201; Telephone (212) 817-7500. Each semester, in order to receive educational benefits, veterans must contact the Office of the Registrar.

Additional information is available at the CUNY website for veterans and in the Student Handbook (PDF).

Important Notice of Possible Changes

Important Notice of Possible Changes: The City University of New York reserves the right, because of changing conditions, to make modifications of any nature in the academic programs and requirements of the University and its constituent colleges without advance notice. Tuition and fees are similarly subject to change by the Board of Trustees of the City University of New York. The University regrets any inconvenience this may cause.

Contact Us

Office of the Registrar
The Graduate Center
365 Fifth Avenue, Room 7201
New York, NY 10016-4309

Email: registrar@gc.cuny.edu
Phone: (212) 817-7500
Fax: (212) 817-1627

Office Hours:
Monday - Friday
9 a.m. - 5 p.m.