OFFICE OF THE REGISTRAR
Students should consult this office with respect to all matters involving registration and student records.
Upcoming Important Dates (Academic Calendar)
November 6 (Thursday) - Last day to file for unevaluated withdrawal ("W") from fall 2014 courses.
All students are required to be in status each term. This means that students must either be registered or be on an approved leave of absence. Individuals who are not in status will be considered withdrawn from the Graduate Center. Registration information is emailed to students prior to the start of each term. It is expected that all registrations will be completed by the end of the registration period.
For information regarding registration and academic record keeping, student should consult the Academic Policies and Procedures. In addition, the Student Handbook supplements information in the Bulletin of the Graduate Center with useful information about opportunities and services for students.
If you are a continuing student needing to reset your PIN, you can reset your PIN ONLINE. After you answer your challenge questions, you will be able to establish a New PIN (your new PIN must be 6 digits). If you do not remember your challenge question answers then you may contact the Office of the Registrar in person or via email to reset your PIN back to your date of birth (MMDDYY). You must use your GC or other CUNY email account in your communication.
If you are a new student and you are accessing Self Service Banner for the very first time, your initial PIN is your birthday in (MMDDYY) format (6 digits). For example, if your birthday was January 1, 1988. Your initial PIN would be 010188. The purpose of the initial PIN number is to allow you to set up a login PIN number and challenge questions in case you forget the PIN you set. Be advised that the initial PIN expires as soon as you use it and reset it to a login PIN.
If you still have Self Service Banner (SSB) login issues, please contact the Office of the Registrar at (212) 817-7500.
Registration materials are emailed to current students prior to the start of each term. All students should review the academic calendar for the registration dates. The latest course offerings are posted on the Dynamic Schedule. All student registrations are done online via Self Service Banner (SSB). Students delinquent in their financial accounts or obligations to the library or with respect to any equipment loans from Information Resources will not be permitted to register.
All students are required to be in status each term. This means that student must either be registered or be on an approved leave of absence. Individuals who are not in status will be considered withdrawn from the Graduate Center.
Full payment of tuition and fees is due by the first day of classes. Make checks payable to CUNY Graduate Center. Payment may also be made by credit card (MasterCard/Amex/Discover) and electronic checks on the Web. Checks, cash, and money order payments may be made in person at the Bursar’s Office.
Employee Tuition Waiver
Employees eligible for a CUNY employee tuition waiver must submit the tuition waiver form to the Bursar’s office no later than November 1 for the fall term and no later than May 1 for the spring term.
Matriculated students may audit courses in which they have an interest so that they can increase their knowledge and proficiency.
During the first three weeks of the each term, students have the option of adding or swapping courses to their initial program as well as dropping courses. This process can be done via Self Service Banner (SSB). A change of program fee will be assessed for any program changes made during the first three weeks of classes. After the third week of the term, if a student elects to withdraw from a course, a Course Withdrawal form must be submitted in-person to the Office of the Registrar prior to the course withdrawal deadline. A grade of “W” will be assigned and the student remains liable for tuition.
After the third week of the term, if a student elects to withdraw from a course, a Course Withdrawal form must be submitted in-person to the Office of the Registrar prior to the course withdrawal deadline. A grade of “W” will be assigned and the student remains liable for tuition. Current students if applicable should refer to the Student Handbook for the special provisions for students in the military.
Change of address can be submitted in writing to the Office of the Registrar by using the downloadable Change of Address form or online through Self-Service Banner. Students changing their address should also inform their program, Payroll Office (if you are paid by the Graduate Center), Student Affairs (if you receive NYSHIP), or International Student Office (if applicable).
The change of address does not impact a student’s residency status if the student is already an out-of-state status student. Students requesting a change of residency status must file a City University Residence Evaluation Application along with sufficient supporting documentation with the Office of the Registrar no later than the end of the third week of classes of the term for which the change is to be effective.
Change of Name form is available in the Office of the Registrar. Student must bring along original supporting documentation such as (Birth Certificate, Court Order, Divorce Document, Marriage Certificate, Naturalization, or Government Issued Photo ID) for inspection.
Students submit the Transcript Request form to the Office of the Registrar for processing. The transcript fee is $7.00 USD per transcript with the exception of transcripts that are sent directly to CUNY Colleges which is free of charge. The transcript fee is payable by cash in person at the Bursar’s Office, personal check, money order, or online payment.
Checks or money orders are to be made payable to GSUC/CUNY.
Students using the non-instructional fee online payment method must attach their Bursar payment receipt along with the transcript request form.
Transcript requests are generally processed within 2-4 business days. A transcript will not be sent if the student has any holds on record (i.e. Bursar, Library, Financial Aid, etc.). The hold must be cleared before any transcript can be sent.