Resources

GC Offices: Quick Reference Guide

The following offices at the Graduate Center will assist you with many of your needs and questions.

Registrar

Contact the Registrar if you need to... 

  • apply for In-State Tuition (as a current student; new students, see Admissions below)
  • reset your Banner password for the Student Web
  • submit Transcript Request(s) (only after settling your bill for the transcript(s) with the Bursar)
  • Change your Address (also submit a change of address to your program)
  •  inform the Graduate Center of a name change
  •  get information regarding Veterans' Benefits
  • submit a CUNY Employee Tuition Fee Waiver Form (only after settling your bill with the Bursar)

Registrar

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7500
Fax: (212) 817-1627

Bursar

Contact the Bursar if you need to...

  • pay for a Transcript for an external CUNY agency (once payment is made, return completed form to the Registrar for processing)
  • clear a Bursar’s hold
  • pay for a Transcript Request (to be done prior to going to the Registrar)
  • pay for a lost/stolen ID Card
  • update ID validation sticker for the current semester
  • settle your Tuition/any Tuition Inquiries

Bursar

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7680
Fax: (212) 817-1637

Admissions

Contact Admissions if you need to...

  • clear an Admissions Hold
  • sign your Admission Acceptance Letter (if you did not already do so online)
  • get help finding Housing
  • submit In-State Tuition forms (as a new student only; current students, see the Registrar)

 

Admissions

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7470

Your Academic Program

Contact your Academic Program if you need to...

  • clear Satisfactory Progress Holds (For the next step, see Student Affairs.)
  • Transfer Credits from another school to your current program
  • obtain your Advisement PIN (required to regisiter online in the Student Web)
  • apply for Leave of Absence, Withdrawal, or Re-admittance (requires E.O.'s approval)
  • seek Adjunct Positions at CUNY campuses
  • get signature/approval from E.O. for the Permit Out Form
  • Change your Address (also submit a change of address to the Registrar)

 

Student Affairs

Contact Student Affairs to...

  • clear Satisfactory Progress Holds (This is the second step in the process; for first step, see Your Academic Program.)
  • obtain approval/signature on an Inter-University Consortium Form
  • get information about Health Insurance
  • obtain permission for late Withdrawals (after the official drop/add deadline has passed)
  • meet with Dossier and Employment Services
  • obtain information on Disability Services
  • apply for Travel/Research Reimbursement Funds

 

Student Affairs

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7400
Fax: (212) 817-1621

Office of International Students

Contact the Office of International Students to...

  • clear an International Students Hold
  • apply for International Student Health Insurance
  • update personal or academic information as an international student
  • get information or have a consult as an international student regarding immigration status, employment, academic status, taxes, etc.

International Students

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7490
Fax: (212) 817-1626

Information Technology

 Contact the Helpdesk to...

  • ask questions about Email Access or Passwords
  • get help with campus computers
  • find out about the Graduate Center's technology resources

Help Desk

The Graduate Center
365 Fifth Avenue, Library, Second Floor
New York, NY 10016


Phone: (212) 817-7300
Fax: (212) 817-1618

Professional Development Series

The Graduate Center offers enrolled doctoral students a range of professional development courses designed to help them in their careers and professional activities. These courses do not carry credit, are ungraded, and do not appear on the student’s transcript. Students register for them as they do their academic classes and can find them listed under “Professional Development” in the course schedule. For further information, contact the Provost's Office at 1-212-817-7282.

Course Descriptions

Below are descriptions of some of our regularly offered Professional Development Seminars.  Courses and schedules vary by semester.

Teaching Strategies - The workshops are especially valuable for graduate students who will soon be teaching undergraduate courses on CUNY campuses and are open to all matriculated Graduate Center students.  These professional development seminars are designed to provide students with practical advice and hands-on exercises to help them design future courses and prepare for classroom teaching. 

 

Advanced Spoken English - Teaching and Presentation Skills - This course is designed to help students improve their spoken English in a variety of academic and casual settings through guided instruction of American-style conversation and direct instruction of spoken English fluency and pronunciation skills.  Additionally, students will be instructed in the standard methods and style of teaching and presenting for the American university classroom.  Students will also be discussing and learning about American culture via themes and topics that are relevant to the students’ interests.


 

Effective Academic Writing – for Native English Speakers - This course is designed to help students improve their academic writing.  This section is meant for native English speakers who want to address issues in their writing and overcome particular writing hurdles.


 

Effective Academic Writing – for Non-native English Speakers - This workshop course intends to help students improve their academic writing skills.  The section is restricted to students who speak English as a foreign language and will address common issues and problems that they may face when writing.  All students are required to share with the class a draft of their own academic writing in progress.

 

Colloquium on College Teaching - This colloquium will critically examine issues concerning a professor’s teaching responsibilities and related collegial obligations. Among the subjects to be discussed are academic freedom, institutional governance, teaching strategies, testing and grading, research responsibilities, departmental duties, professorial-administrative relationships, and faculty recruitment (as viewed by both employers and applicants). The colloquium is intended for doctoral students planning for academic careers.


 

Improvisation Techniques - In this workshop, students will use various improvisational theatre games designed to enhance teaching skills in any discipline.  Through these games, students will develop a heightened sense of self-awareness, the ability to initiate and enjoy interactive relationships, and the art of adaptability.  By participating in this workshop, students will acquire skills that are essential for success in any venue, particularly the classroom. Performance experience is not necessary for participation in this workshop.

Working Outside the Academy - This seminar is for all doctoral students interested in pursuing employment outside of academia, either in business or for non-profit organizations.

Professional Development Activities conducted by Programs at the Graduate Center (Selected List) 

In addition to the professional development activities sponsored by the Provost’s Office, a wide variety of such activities are sponsored by individual programs and by other divisions of the Graduate Center. Students are encouraged to contact the program office of the program in which they are enrolled in order to obtain additional information about program-level activities, which may include:

  • Mock job talks
  • Workshops on preparing CVs
  • “How to Teach” courses
  • Meetings with alumni
  • Student conferences
  • Workshops on publishing and on writing
  • Workshops on submitting abstracts and conference papers
  • Sessions during which faculty members offer job placement advice and support
  • Program sponsored events at annual, national, professional conferences
  • Workshops on seeking research support
  • Weekly lecture series or colloquia
  • Online student-run journals
  • Research ethics courses
  • Workshops on preparing applications for post-doctoral fellowships.
  • Grants for travel to conferences
  • Workshops on options for students pursuing non-academic careers

Grant Writing Workshops

The Graduate Center periodically offers mini-courses on Grant Writing.  These courses are intended for Level Two and Level Three doctoral students who want to write dissertation proposals for which they will seek external funding. Although we will discuss sources of external funding, most classroom time will be spent on topics such as:  framing a proposal; developing research questions; strategies for preparing a literature review; issues of methodology and design; constructing a budget; discussing the rationale, significance, or utility of proposed research.  Students will prepare a draft of a proposal, and improve the draft based on feedback provided by the workshop instructors.

Contact Us

Professional Development is administered through the Provost's Office, Room 8113.  For more information, please contact Ms. Rachel Sponzo at 212-817-7282 or email rsponzo@gc.cuny.edu.

Human Subjects Approval

  • Required for all dissertations

  • Also required for any non-dissertation research involving human subjects

If you are planning to conduct research involving human subjects, whether funded or not, the CUNY assurance with the U.S. Department of Health and Human Services requires The Graduate Center Institutional Review Board (IRB), also known as the Committee for the Protection of Human Subjects, to review your research design for compliance with human subjects regulations. This requirement is mandated by federal law and is given further impetus by the ethical standards set by professional societies and those of the Graduate Center.

IRB Meetings are generally scheduled on the last Monday of each month during the semester. Upcoming meeting dates* and respective deadlines (noted in parentheses) for submission of materials are as follows: January 31 (January 10 ); February 28 (February 7); March 28 (March 7 ); April 11 (March 21 ); May 23 (May 2 ); June 27 (June 6 ) ; no meeting in July; August 29 (August 8).

* Note: Not all applications need a full committee review and do not need to meet the deadline dates. Expedited and Exempt reviews do not require full committee review and may be submitted at any time, with an approximate three-week turnaround. The committee chair determines the review category for all applications.

For information on submitting an application, please go to our website.

For further information, contact:

Kay Powell

Institutional Review Board (IRB)
Graduate Center
Research & Sponsored Programs
365 Fifth Avenue
New York, NY 100164309


Phone: (212) 817-7525

Tax Information

The Federal, New York State and New York City Earned Income Tax Credits (EITCs) are refundable tax benefits for working people with low or moderate incomes. They have several important purposes: to reduce the tax burden on these workers, to supplement wages, and to provide a genuine incentive for working.

Workers who qualify for the EITCs and file Federal and State tax returns can get back some or all of the income tax that was withheld during the year. They may also get extra cash back from the IRS, New York State and New York City if their EITCs are higher than the taxes they owe.

To be eligible for the Federal and New York State EITC, you must:

• Have worked full or part time at some point during the calendar year,
• Be a single or married person raising “qualified” children at home,
• Have income below *$35,535 (or $40,545 if married)—for families with one child,
• Have income below *$40,363 (or $45,373 if married)—for families with two children,
• Have income below *$43,352 (or $48,362 if married)—for families with three or more children, or
• Be a worker between the ages of 25 and 65 and earn less than $13,460 (or $18,470 if married) for families with no children.

*These figures are based on Tax Year 2010 levels and change every year.
 

 Combined Federal and State EITC Refund Levels
 Number of Qualifying Children  May Be Eligible for up to:
 0  $594
 1  $3,965
 2  $6,546
 3  $7,365



To be eligible for the New York City EITC you must, in addition to the above requirements:

• Be a full-year or part-year resident of New York City,
• Claim the federal earned income tax credit, and
• File a New York State income tax return.

Dossier Services

After careful consideration, the Graduate Center has partnered with the credentials management service, Interfolio Inc., to offer current and former students a more efficient and effective way of managing dossier files. Interfolio is the easiest and most affordable way to store and deliver application materials. Interfolio has a partnership with the Inside Higher Ed. When you apply for jobs electronically, via Inside Higher Ed, there’s no delivery charge. Student Affairs will no longer be sending out dossier materials by mail.

Interfolio's online system allows you to build an online portfolio - a complete file of all your credentials. Nearly any document can be stored, including, but not limited to:

  • Confidential letters of recommendation
  • Resume
  • Curriculum Vitae
  • Statement(s) of purpose
  • Writing sample
  • Dissertation abstracts
  • Teaching Portfolio documents
  • Supervising teacher evaluations
  • Student & peer evaluations
  • Unofficial Transcripts

Using Interfolio:

  • Build a portfolio of all your important documents. Ask writers for letters of recommendation or add non-confidential documents yourself. Up to 250 MB of storage is included.
  • Self managed files: With Interfolio you have control of your portfolio.
  • 24/7 access: With the web-based system you can manage your portfolio whenever and wherever you want.
  • Comprehensive deliveries: Interfolio allows you to deliver every document needed for each application in one complete, professional package.
  • Fast, ustomized deliveries to job opportunities, fellowships, and further study anywhere in the world. You can specify the order in which your materials are packaged so your presentation is powerful and persuasive.
  • Lightning-fast delivery: Interfolio can send every delivery — paper or electronic — within one business day of your request. If you need to meet a deadline, they can send express deliveries the same day (as long as you make the request by 2 PM EST).

We are excited about this new partnership and hope you will take advantage of this service. Please call or email the Student Affairs office if you have any questions, 212-817-7400; studentaffairs@gc.cuny.edu.

Doctoral Student Parental Accommodation Policy

In recognition of the challenges of balancing the demands of doctoral study and parenting a new child, this policy is intended to further the Graduate Center’s commitment to supporting programs and services to help graduate student parents to meet their family care obligations while they pursue their academic goals. The Policy assists doctoral students immediately prior to and/or immediately following the birth or adoption of a young child.  The purpose of the Policy is to make it possible for a student to maintain registered full-time student status, along with all the benefits of such status, while facilitating the return to full participation in courses, research and teaching. The Policy is not intended to replace communication between the student and the program, but rather to serve as a framework and to provide support for family situations. At all times, the student should work proactively with the advisor and Executive Officer to ensure progress towards academic goals. Faculty should be flexible in their expectations of students who become new parents, so that students can meet the demands of graduate study at the same time that they face new demands in their parental roles.

For more details, read the complete policies and access the request forms:  

Child Development & Learning Center

Committed to providing a high-quality, developmentally appropriate early childhood education, the Child Development and Learning Center is open to preschool children of students enrolled in the Graduate Center. The center provides a warm, nurturing environment that encourages each child’s natural curiosity and fosters a love of learning. Play and exploration are valued as two of the most important means by which learning takes place. The emphasis on all projects and activities is on the process of interacting with the materials and integration of knowledge rather than the acquisition of specific academic skills. The center also serves as a lab school for faculty and students doing research pertinent to preschool children.

The program is licensed by the New York City Department of Health to serve twenty-seven children between two-and-a-half and six years old, and is staffed with certified early childhood educators. The daily hours of operation are 9:00 a.m. to 5:30 p.m. Monday through Thursday, and 9:00 a.m. to 4:00 p.m. on Friday. The teaching staff helps parents to develop individualized schedules that meet the specific needs of each child and family. The center observes the Graduate Center calendar, but a June program is also available.

If you are interested in learning more about the program or would like to place your child on the center’s waiting list, please contact the director, Linda Perrotta, at 212-817-7032.

Affirmative Action

The Affirmative Action Office is available to assist the campus community with its recruitment and retention efforts and provide guidance regarding its equal employment opportunity and affirmative action policies and procedures.

Affirmative Action

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7410
Fax: (212) 817-1621

Ombuds

The Ombuds Office offers a safe and neutral place for students, along with other members of the GC community, to voice concerns, evaluate situations, organize their thoughts, and explore options for handling problems that arise—all in strictest confidence. Options can range from informally talking about concerns to requesting a formal grievance. The Ombuds Officer can gather information, serve as a “shuttle diplomat,” or mediate, as well as provide referrals to relevant authorities. The office has been established outside the existing administrative and academic structures and is completely independent. The most important job of the Ombuds Officer is to LISTEN. Concerns that people bring to this office include feelings of stress, disagreements about grades, problems with tuition charges, interpersonal conflicts, professional misconduct, academic dishonesty, safety concerns, ethics and whistle-blowing, and intellectual property issues. Students should feel free to visit this office.

Ombuds

The Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7190
Fax: (212) 817-1611

Student Disability Services

A disability is any physical or mental impairment that substantially limits one or more major life activities. A person is considered to be a person with a disability if he/she has the disability, has a record of the disability, or is regarded as having the disability. Under the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973, qualified persons with disabilities are entitled to reasonable accommodations to achieve non-discriminatory access to programs, services, and activities of the GC. Some examples of covered disabilities are visual and hearing impairments, mobility impairments, impairment of hand function, and such “hidden” disabilities as AIDS/HIV, learning disabilities, ADD and ADHD, heart conditions, chronic fatigue syndrome, and being in recovery from substance abuse. The Graduate Center does not discriminate on the basis of disability in the admission and retention of students. To ensure equal access for persons with disabilities to all academic and other programs, services, and activities of the GC, as required by law, appropriate accommodations will be made. These may include auxiliary aids and services for students with visual impairments (readers/library assistants and such technology as adaptive computer software and hardware, etc.); qualified sign-language interpreters; scribes; extended or divided time on examinations for students with learning disabilities or reduced physical stamina; adjustments in course load when appropriate; voice-recognition software; use of a computer for exams; and taping classes.

Adaptive equipment and computer software are available at the Graduate Center. Computer users have access to screen-character enlargement, text-to-speech, and optical-character-recognition scan-and-read software, a closed-circuit television and voice-recognition software. For students with hearing impairments, the Graduate Center has available a personal FM listening system (for use on an individual basis for classes and meetings). The auditoriums are equipped with infrared equipment to assist those with hearing impairments. Contact Ms. Lerner or Miss Perram in Student Affairs to request accommodation and for additional information about facilities and services available to students with disabilities.

The Mina Rees Library can provide students with disabilities with such services as staff assistance in catalog searches and location of books and journals.

Students with disabilities should register with Security and Public Safety (Room 9117; Telephone:1-212-817-7761) so that provision may be made for their safety should an emergency arise.

Users of TDD (Telecommunications Devices for the Deaf) within New York state should call the Telecommunications Service at 711 or at 1-800-662-1220. Users of TDD outside New York state should call their local Telecommunications Service.

The Vice President for Student Affairs is the 504/ADA Coordinator (Room 7301; 817-7400). For more information (with confidentiality) contact Sharon Lerner or Elise Perram (212-817-7400 or disabilityservices@gc.cuny.edu) and consult the Graduate Center Student Handbook.

Student Disability Voter Registration

Under the National Voter Registration Act (NVRA) of 1993, in connection with the provision of student disability services by the Student Affairs Office, Student Affairs is an agency-based voter registration site where voter registration application forms and information are available and where students will be offered the opportunity to register to vote.  If you would like information, voter registration application forms (which we can mail in for you), or voter registration assistance of any kind, please call Student Affairs at 212-817-7400 or email our office at StudentAffairs@gc.cuny.edu.  Voter registration information and application forms are also available at the website for the State Board of Elections of the State of New York at http://www.elections.state.ny.us/Voting.html

Language Programs

Latin/Greek Institute

The Latin/Greek Institute offers total-immersion language programs in Latin or Ancient Greek that enable students to master the material normally covered in two to three years in a single summer. Graduates from the program are prepared to excel in advanced or upper-division reading courses and to pass graduate departmental translation exams.


Language Reading Program

The Language Reading Program offers intensive noncredit courses in a variety of modern and ancient languages specifically designed to assist graduate students in meeting the language requirements for their degrees. These courses, which are offered in the summer as well as during the academic year, develop or increase the student's reading knowledge of a particular language.