Academic Policies and Procedures
Registration
All students are required to be in status each semester. This means that students must either be registered or be on an approved leave of absence. Individuals who are not in status will be considered withdrawn from the Graduate Center.
Registration information is mailed to students prior to the start of each semester. It is expected that all registrations will be completed by the end of the registration period. (See “Calendar”)
Students delinquent in their financial accounts or obligations to the library or with respect to any equipment loans from Information Technology will not be permitted to register, take a leave of absence, or officially withdraw; nor will they be issued transcripts or degree diplomas. In addition, students who fail to meet satisfactory progress requirements or to comply with New York State immunization laws, or who have outstanding obligations to the Offices of Financial Aid, Admissions, or Residence Life may not be permitted to register, take a leave of absence, or officially withdraw.
Notification of Student Immunization Requirements
Public Health Law 2165 requires that all full- and part-time students who were born on or after January 1, 1957, must present proof of immunization against measles, mumps, and rubella in order to register, attend classes, or use University facilities. The Graduate Center is required to bar registration or administratively withdraw students who do not comply. Students administratively withdrawn incur full tuition liability. A copy of Public Health Law 2165 may be found in all Student Services offices. Specific questions should be directed to the Office of the Vice President for Student Affairs.
In addition, Public Health Law 2167 requires that all college and university students enrolled for at least six semester hours return a Meningococcal Meningitis Vaccination Response Form before they may register. All matriculated students (both new and continuing) should have received a form by mail. Additional forms are available in the Wellness Center, Room 6422.
Change of Address
Address changes must be submitted, in writing, to the Office of the Registrar. Please note that address changes submitted to program offices are not automatically transmitted to the Registrar.
Tuition and Fees
Click here to view the Tuition and Fees schedule on the main website.
Special Provisions for Students in the Military
For students called up to the reserves or drafted before the end of the semester:Grades. In order to obtain a grade, a student must attend 13 weeks (five weeks for summer session). Refunds. A student called up to the reserves or drafted who does not attend for a sufficient time to qualify for a grade is entitled to a 100% refund of tuition and all other fees except application fees.
For students who volunteer (enlist) for the military before the end of the semester:Grades. In order to obtain a grade, a student must attend 13 weeks (five weeks for summer session). Refunds. The amount of the refund depends upon whether the withdrawal is before the fifth week of classes. If the student withdraws before beginning of the fifth calendar week (or third calendar week for a summer session), he or she is entitled to 100% refund of tuition and all other fees except application fees. If the student withdraws thereafter, he or she is entitled to a 50% refund.
Other Provisions for Military Service: Resident Tuition Rates. These lower rates are applicable to all members of the armed services, their spouses and their dependent children, on full-time active duty and stationed in the State of New York. Reenrollment of Veterans. Veterans who are returning students are given preferred treatment in the following ways: (1) Veterans who were former students with unsatisfactory scholastic records may be readmitted with a probationary program. (2) Veterans, upon their return, may register even after normal registration periods, without late fees. (3) Veterans returning too late to register may audit classes without charge. Late Admissions. Veterans with no previous college experience are permitted to file applications up to the date of registration, and are allowed to begin classes pending completion of their application and provision of supporting documents. Readmission Fee. Upon return from military service, a student will not be charged a readmission fee to register at the same college. Veterans Tuition Deferrals. Veterans are entitled to defer the payment of tuition pending receipt of veterans’ benefits.
New York National Guard Tuition Waivers. Active members of the New York National Guard, who are legal residents of New York State and who do not have a baccalaureate degree, are eligible for a tuition waiver for undergraduate study.
Auditing Courses
Matriculated students may audit courses in which they have an interest so that they can increase their knowledge and proficiency. Students must formally register to audit courses in the same manner as for any other course. You must select the audit option in the action field on the web registration screen. “Unofficial” auditing is not permitted. Auditor status cannot be changed to credit status after the change-of-program period has ended. Likewise, credit status cannot be changed to auditor status after the same period. The grade notation “AUD,” which carries no credit, cannot be changed to any other grade.
For doctoral Second- and Third-Level students, who are charged a flat tuition rate, there is no additional charge for auditing courses. For doctoral First-Level students and master’s students, audited courses will be included in the calculation of total credits to determine full- or part-time status. Students registered for 7 or more credits (whether for credit or as an audit) will be charged full-time tuition, whereas students registered for 6 or fewer total credits will be charged per credit. Thus, a student registered for both a 3-credit course for credit and a 3-credit course as an audit will be charged for 6 credits at the per-credit rate; and a student registered for both a 3-credit course for credit and a 4-credit course as an audit will be charged full-time tuition.
Nonmatriculant Enrollment
Enrollment in courses by students who have not been accepted for admission to the Graduate Center is at the discretion of each academic program. In no instance will anyone be permitted to accumulate a total of more than two courses or eight credits (whichever is less) as a nonmatriculant without written approval from the Office of the Vice President for Student Affairs.
Identification Card
All employees (staff and faculty) and students of the Graduate Center are required to carry a Graduate Center photo identification (ID) card with a current validation sticker in order to gain access to the building and the library.
All students enrolled at the Graduate Center will be issued an identification card that may be used for entry to the various CUNY libraries. Students may be asked to show the card when entering the Graduate Center or other City University buildings or when using any Graduate Center facilities. Unless tuition is paid, students will not be issued validation stickers for their identification cards. These stickers are required for borrowing books from the library.
Validation stickers may be obtained in the Bursar’s Office. Students must show proof of payment for the current semester’s tuition and fees before a card or validation sticker will be issued. Students who have lost their ID card will be issued a duplicate upon payment of a $5 fee.
Access to Mina Rees Library
The currently validated CUNY ID card with library patron bar code from the home campus library serves as the library card.
In accordance with the security regulations of the Graduate Center, all faculty, staff, and students are expected to carry their currently validated Graduate Center ID cards, or currently validated ID cards from other CUNY colleges, and to show these cards upon request. These cards must be shown for admission to the Mina Rees Library.
Those without such CUNY identification cards may apply in the library for a temporary library visitor’s pass. Appropriate identification is required before these passes are issued. Passes are not issued on weekends or certain holidays.
Temporary Graduate Center Identification Card
Non-Graduate Center students who are currently enrolled in a class or classes scheduled at the Graduate Center may obtain a temporary Graduate Center ID card from the Office of the Registrar. Other non-Graduate Center students and Graduate Center students who do not have validated ID cards (e.g., students who are on approved leaves of absence) may file a written request in the Office of the Vice President for Student Affairs for consideration for a temporary Graduate Center ID card.
On occasion, some students arrive at the Graduate Center prior to being officially registered but still may need access to the building and the Library. In these cases, students can be issued a temporary card which will later be replaced by regular student IDs after the students register. Early-arriving students needing temporary ID cards are required to present a memo to Security from the program’s Executive Officer or Assistant Program Officer, on Graduate Center letterhead stationary, requesting the temporary ID. The memo should state the student’s name and the expiration date for temporary access (sometime around the registration period).
Temporary ID cards will be granted only under unusual circumstances when there are strong academic reasons for doing so. Persons who have any outstanding financial obligations to the University will not be eligible for consideration.
Program Changes
During the first three weeks of each semester, students have the option of adding courses to their initial program and of dropping courses. Adds during the second and third weeks of the semester require the permission of the academic program and/or instructor. After the first three weeks of the term, if a student elects to withdraw from a course, a “Course Withdrawal’’ form should be submitted to the Registrar. A grade of “W’’ will be assigned, and the student remains liable for tuition. A fee of $10 may be assessed for any program changes made after a student’s original schedule has been processed.
Grading System
A (plus or minus) — Excellent
B (plus or minus) — Good
C (plus or minus) — Fair (lowest passing mark)
SP — Satisfactory Progress (for dissertation supervision or certain research courses requiring more than one semester for completion)
NRP — No Record of Progress. The grade may be assigned by dissertation supervisors only to students in 90000 courses (Dissertation Supervision) if the student has done little or no work on the dissertation over the course of the semester.
W — Withdrew without academic penalty. This is a student-initiated grade, which may be requested from the fourth through the tenth week of the semester. Under no circumstances can a student withdraw and receive a “W” grade after the tenth week of the semester without the written permission of the course instructor and the Executive Officer, and the approval of the Vice President for Student Affairs. This grade carries tuition liability.
WA –– Administrative withdrawal. This grade, which does not affect the grade point average, is administratively assigned.
F — Failure
P — Pass. Each program is authorized to use the grade of “P’’ for such courses and under such conditions as the Executive Committee of the program deems appropriate.
INC — Incomplete. To be assigned only when student work has not been turned in by the end of the semester and the instructor agrees to permit the student to complete the work at a later date. The “INC” may be changed to a letter grade within the following calendar year, after which time the “INC” is automatically changed to “INP” (Permanent Incomplete).
ABS — Absent from Final Examination. To be assigned only in those courses in which there is a final examination. The “ABS” grade is to be used when a student has completed all requirements for the course except the final examination. The “ABS” may be changed to a letter grade within the following calendar year, after which time the “ABS” is automatically changed to “ABP” (Permanent Absent).
Incomplete Grades
To resolve incomplete grades, students must fulfill their obligations within one calendar year after completion of the course. After one year, an incomplete (“INC’’) will automatically be transformed into an “INP’’ (permanent incomplete); extensions will be granted only in exceptional circumstances upon written application and with the permission of the faculty member, the Executive Officer, and the Vice President for Student Affairs. Permanent incompletes will accrue no credit. Incomplete grades cannot be changed to letter grades after a student has been advanced to candidacy and has been moved to Level III.
Students with more than two incomplete courses will be brought to the attention
of their Executive Officer to determine whether or not they are making satisfactory
progress. Students will not normally be regarded as making satisfactory progress
toward their degrees if they have more than two “INC”s on their
records. (Please refer to “Standards
for Retention,” below.) Students should be aware that continued registration
and most financial aid awards are conditional upon satisfactory progress. Students
should also note that credits for which they have an “INC” as of
the end of the third week of classes of a given semester are not counted toward
advancement to the next level for that semester.
Standards for Retention
Students’ records will be evaluated at the end of each semester, and
matriculation may be terminated for unsatisfactory academic performance—generally
considered less than a “B’’ average and/or failure to meet
other program requirements. Please refer also to “Satisfactory
Academic Progress.”
Computation of Grade Point Average (G.P.A.)/Cumulative Index
All credits with the following grades are counted in the total credits used to compute your grade point average/cumulative index: “A’’ (+ or -), “B’’ (+ or -), “C’’ (+ or -), and “F.’’ Credits for all other grades are not counted toward your average.
To compute your grade point average, complete the following steps:
(1) Determine the total number of G.P.A. credits by adding up all the credits with letter grades “A” through “F.”
(2) For each course with a letter grade that counts toward your average, multiply the number of credits by the appropriate quality point value, as indicated below:
-
| | GRADE | | QUALITY POINT VALUE |
| | A+ | | 4.00 |
| | A | | 4.00 |
| | A- | | 3.70 |
| | B+ | | 3.30 |
| | B | | 3.00 |
| | B- | | 2.70 |
| | C+ | | 2.30 |
| | C | | 2.00 |
| | C- | | 1.70 |
| | F | | 0.00 |
(3) Add the quality point values for all the courses to determine your total quality points.
(4) Divide the total quality points by the total number of credits (as computed in Step 1).
The resulting figure is your grade point average/cumulative index. Please note that the index is computed to two decimal points and is not rounded off.
Credits with grades of “P’’ or “SP’’ do not figure into the computation of the grade point average but do count toward your degree. Advanced standing transfer credits also count toward your degree but may not figure into the index. In such cases, credits and grades earned at the senior colleges of The City University of New York may be calculated into the index. When a course for which a letter grade other than “F” was assigned is repeated, the credits for the course are counted toward the degree once, and the grade from the first attempt only is computed into the grade point average. Credits for undergraduate courses or for graduate-level courses taken for undergraduate credit are neither counted toward the degree nor computed into the average.
Any course designated by a program as not counting toward degree requirements also shall not be computed into the grade point average.
Satisfactory Academic Progress
Students must be making satisfactory progress toward the degree in order to maintain status at the Graduate Center and to be eligible for any student financial assistance. A student is deemed not to be making satisfactory progress if he or she has a grade point average below 3.00, has accumulated more than two open grades (“INC,” “INP,” “NGR,” “ABS,” and “ABP”), has completed 45 credits without having passed the First Examination, has completed 10 semesters without having passed the Second Examination, has received two “NRP” grades in succession, or has exceeded the time limit for the degree. Please refer to the sections on “Incomplete Grades,” “Standards for Retention,” “Computation of Grade Point Average,” and “Time Limits for Degrees,” which appear in this handbook’s section on “Academic Policies and Procedures.”
The Graduate Center reviews each student’s record every semester. If formal standards have not been met, a student may register (and receive financial aid, if otherwise eligible) only upon petition of the student’s Executive Officer to the Vice President for Student Affairs. Students whose petitions are approved are considered to be making satisfactory progress toward the degree and are eligible to receive financial aid.
Students who are employed as graduate assistants on departmental adjunct lines or as research assistants by individual grant holders must show satisfactory performance in these activities. If this performance is found to be unsatisfactory, such employment may be terminated. This type of termination is independent of satisfactory academic progress.
Human Subjects Research Approval
The Graduate Center has an ethical and legal commitment to protect human subjects in research. All such research, whether for the dissertation or for other purposes, must be reviewed and approved by the Committee on the Protection of Human Subjects prior to its initiation. This includes interviews, observations, questionnaires, use of previously collected data with identifiers, and any other methods by which data are obtained from human subjects. Student researchers who are conducting research with human subjects must complete the CITI human subjects training, as must their advisors.
The Registrar sends all students advanced to Level III a “Dissertation Proposal Clearance: Human Participants” form. Students are required to submit the completed form to the Office of Research and Sponsored Programs after their committee approves the dissertation topic and methodology and before research begins. If human participants are not involved, students submit the completed “Dissertation Proposal Clearance: Human Participants” form, with the dissertation project abstract and methodology, to the Graduate Center’s Office of Research and Sponsored Programs, Room 8309, 365 Fifth Avenue, New York, New York 10016. If human participants are involved, the student must also complete an “Institutional Review Board (IRB) Application for Approval To Use Human Subjects in Research,” available at http://web.gc.cuny.edu/orup/ and from the Office of Research and Sponsored Programs, and submit it to their home campus Institutional Review Board (IRB).
Time Limits for Degrees
Doctoral Degree
All requirements for the degree must be completed no later than eight years after matriculation. A student who matriculates after the completion of 30 credits of acceptable work must complete all requirements within seven years.
Master’s Degree
All requirements for the degree must be completed no later than four years after matriculation.
Periods of official leaves of absence are excluded from the time limits set for completion of degrees.
Extension of a time limit must be initiated by an Executive Officer and requires the approval of the Vice President for Student Affairs.
Advancement to Candidacy
Before a student can be certified as a candidate for the Ph.D., D.M.A., or D.S.W., the student must have completed all required course work with an overall grade average of at least “B,’’ language and research tools requirements, the First and Second Examinations, and any special departmental requirements for certification; have a clear financial account; and be registered for the current semester. At least 30 credits of the required course work must have been taken at The City University of New York. In the case of a student earning the D.S.W. degree, the student must have completed all course work, except the professional project, and have passed the qualifying examination.
After advancement to candidacy, students are expected to maintain their matriculation by enrolling in the appropriate dissertation supervision course (except for approved leaves of absence) until completion of all remaining requirements for the degree.
All students, regardless of their dissertation
topic, must consult with their Executive Officer regarding
requirements concerning the protection of human subjects prior to
beginning dissertation research. When students are advanced to candidacy they
will receive from the Registrar a “Dissertation Proposal Clearance: Human
Participants” form and accompanying instructions. (Please refer to “Human
Subjects Research Approval.”)
N.B.: Dissertation defenses cannot be scheduled until after a student has been advanced to candidacy in accordance with the above certification requirements.
Dissertation Defense
Please follow individual program requirements for selection of the dissertation committee and arrangements for the defense. Note that at least three members of the dissertation defense committee must be members of the Graduate Center doctoral faculty. A minimum of four weeks prior to the scheduled dissertation defense, the program office should be provided with the following information to forward to the Provost, who then sends letters of invitation to the members of the committee: (1) Name of the student;
(2) Title of dissertation; (3) Date, time, and place of the defense; and (4) Names of committee members, their affiliation, and addresses to which invitations are to be sent.
Doctoral Dissertations
A new dissertation deposit procedure, which became effective with the October,
2005, degree deposit, requires students to submit one copy electronically in
PDF format and deposit two print copies with the Dissertation Assistant in
the Mina Rees Library. For further instructions regarding deposit procedures,
please see the Mina Rees Library website: http://library.gc.cuny.edu/dissertation/dissertation_prep.html.
For FAQs and a free online translator program to change MS Word or rtf documents
into PDF files, see the Library’s
dissertation/thesis submission site: http://dissertations2.umi.com/minarees/.
Students advanced to candidacy after September 1, 1999, need to submit a “Dissertation
Proposal Clearance: Human Participants” form (See the Office
of Research and Sponsored Programs).
Upon depositing dissertations, candidates must show evidence that their records have been cleared by the Bursar, the Registrar, the Office of Financial Aid, the Director of the Office of International Students (if applicable), the Coordinator of Residence Life (if applicable), the Business Office, and the Mina Rees Library at the Graduate Center.
Awarding of Degrees
Degrees are awarded three times per academic year. In order for the degree to be awarded (and for the dissertation to be deposited, if applicable) the candidate must meet academic degree requirements in their program of study and the following enrollment requirements:
For the degree to be awarded in February, candidates must be enrolled the preceding Fall semester; for May/June, the concurrent Spring semester; for October, the preceding Spring semester.
Leave of Absence
Leaves of absence will be granted to students deemed to be in good standing who wish to interrupt their doctoral study. No more than four semesters of total leave time will be granted to any student. Each leave request should be made in writing to the student’s Executive Officer prior to the semester or academic year during which the leave will be taken. If approved by the program’s Executive Officer, requests for leave will be forwarded to the Office of the Registrar. The leave must then be cleared by the Offices of Financial Aid and International Students (if applicable), the Coordinator of Residence Life (if applicable), and the Mina Rees Library, the Bursar, and the Business Office. Leaves of absence are not counted toward the time limit for completion of degree requirements. Any student subject to induction or recall into military service should consult the veterans’ certifying officer before applying for an official leave. Any international student with F-1 (student) or J-1 (exchange visitor) status should consult the Office of International Students before applying for a leave. A $10 readmission fee will be assessed upon the student’s return. During the period of the leave, no changes in academic status, including such matters as the scheduling and taking of qualifying exams, application for en-route degrees, and advancement to candidacy, may be effected.
Withdrawal
Written notice of voluntary withdrawal from a doctoral program must be approved by the appropriate Executive Officer, forwarded to the Office of the Registrar, and cleared by the Offices of Financial Aid, International Students (if applicable), and Residence Life (if applicable), as well as the Mina Rees Library, the Bursar, and the Business Office. Such notice must be submitted prior to the end of the third week of classes of a given semester to avoid full tuition liability for that semester. To resume doctoral study, a former student must apply to the program for readmission.
Students who have not been granted a leave of absence (please refer to the section on “Leave of Absence,” above) or who have not registered by the first week of a given semester will be withdrawn automatically from the Graduate Center.
Readmission
Readmission following a withdrawal is at the discretion of the student’s program. A special Application for Readmission must be filed in the Office of the Registrar. It will be forwarded to the appropriate academic program office for consideration. Academic work (including courses, examinations, and dissertation proposals) completed before the student withdrew from the Graduate Center will be reevaluated upon readmission and will be credited toward completion of a degree at the program’s discretion. A $10 readmission fee will be assessed.
Students' Rights Concerning Education Records
The federal Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. See Section “6,” below, on your right to prevent the disclosure of directory information. The FERPA rights of students are as follows:
(1) The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access.
Students should submit to the Registrar, Vice President for Student Affairs, Executive Officer of the academic program, or other appropriate officials, written requests that identify the record(s) they wish to inspect. If the records are not maintained by the Graduate Center official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
Pursuant to the guidelines issued by the Board of Trustees of The City University of New York, all requests shall be granted or denied in writing within 15 days of receipt. If the request is granted, the student will be notified of the time and place where the records may be inspected. If the request is denied or not responded to within 15 days, the student may appeal. Additional information regarding the appeal procedures will be provided to the student if a request is denied.
(2) The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.
Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write to the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school officials with legitimate education interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the University has contracted; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate education interest if access is reasonably necessary in order to perform his or her instructional, research, administrative, or other duties and responsibilities.
Upon request, the college discloses education records to officials of another school in which a student seeks or intends to enroll.
(4) The right to appeal the alleged denial of FERPA rights.
The appeal should be directed to the General Counsel and Vice Chancellor for Legal Affairs, The City University of New York, 535 East 80 Street, New York, NY 10021.
(5) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.
The office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, SW, Washington, DC 20202-4605.
(6) The following directory information may be made available concerning current and former students by the college to those parties having a legitimate interest in the information:
name, attendance dates (periods of enrollment), addresses, telephone number, electronic mail address, date and place of birth, photograph, full- or part-time status, enrollment status (undergraduate, graduate, etc.), level of education (credits) completed, major and minor fields of study, previous schools attended, and degrees and awards received. By filing a form with the Registrar’s office, any student or former student may request all of the information stated above not be released without his or her prior written consent. This form is available in the Registrar’s office and may be filed, withdrawn, or modified at any time.
Denial of Student Services
The Board of Trustees of The City University of New York has a formal policy that prohibits all college services to any student who is delinquent in any financial account with the University (including books owed to the library and loaned equipment owed to Information Technology) or who is in default for any loan administered through the University. Denial of services means that students are not permitted to register or receive a leave of absence and are not issued their degree, certificate, or transcripts; nor are they eligible to receive additional student aid until the default/delinquency has been satisfied.
Academic Honesty
The Graduate Center of The City University of New York is committed to the highest standards of academic honesty. Acts of academic dishonesty include — but are not limited to — plagiarism, (in drafts, outlines, and examinations, as well as final papers), cheating, bribery, academic fraud, sabotage of research materials, the sale of academic papers, and the falsification of records. An individual who engages in these or related activities or who knowingly aids another who engages in them is acting in an academically dishonest manner and will be subject to disciplinary action in accordance with the bylaws and procedures of the Graduate Center and of the Board of Trustees of The City University of New York.
Each member of the academic community is expected to give full, fair, and formal credit to any and all sources that have contributed to the formulation of ideas, methods, interpretations, and findings. The absence of such formal credit is an affirmation representing that the work is fully the writer’s. The term “sources” includes, but is not limited to, published or unpublished materials, lectures and lecture notes, computer programs, mathematical and other symbolic formulations, course papers, examinations, theses, dissertations, and comments offered in class or informal discussions, and includes electronic media. The representation that such work of another person is the writer’s own is plagiarism.
Care must be taken to document the source of any ideas or arguments. If the actual words of a source are used, they must appear within quotation marks. In cases that are unclear, the writer must take due care to avoid plagiarism.
The source should be cited whenever:
(a) a text is quoted verbatim
(b) data gathered by another are presented in diagrams or tables
(c) the results of a study done by another are used
(d) the work or intellectual effort of another is paraphrased by the writer
Because the intent to deceive is not a necessary element in plagiarism, careful note taking and record keeping are essential in order to avoid unintentional plagiarism.
For additional information, please consult “Avoiding
and Detecting Plagiarism,” available
in the Office of the Vice President for Student Affairs, (Room 7301), the Provost’s
Office (Room 8113), or on the Graduate Center webpage under “Current
Students” (select the PDF under “Policies and Procedures”).
Procedures to be followed in instances of allegations of academic dishonesty.
As “Avoiding and Detecting Plagiarism,” notes, “Consistent with the CUNY Policy on Academic Integrity, The Graduate Center Policy on Academic Honesty provides for referral of cases of alleged violations first to the Executive Officer of a student’s program, where a three-member ad hoc faculty committee will review the evidence and recommend to the Executive Officer whether formal disciplinary charges are warranted. The Executive Officer then forwards the recommendation and the evidence to the Vice President for Student Affairs. The Vice President for Student Affairs, under Article 15 of the CUNY Bylaws (Student Disciplinary Procedures), confers with the Executive Officer and instructor, meets with the student, and otherwise further investigates the matter before deciding whether to proceed with resolution, conciliation, or formal disciplinary charges” (p. 23). Faculty “are encouraged to discuss the matter with the student, including possible resolution, but no student may be assigned a grade as a sanction without the student’s agreement or a due process determination” (p. 17). Any such possible resolution, as well as any accusation, must be reported to the Executive Officer and the Vice President for Student Affairs. For this purpose, faculty are directed to the “Faculty Report Form for Alleged Violations of The Graduate Center Policy on Academic Honesty,” Appendix IV, p. 29 of the guide, available from the Provost’s and Student Affairs offices or at http://web.gc.cuny.edu/provost/pdf/AvoidingPlagiarism.pdf.
Any student who has submitted a paper, examination, project, or other academic work not his or her own without appropriate attribution is subject to disciplinary charges. Such charges may result in the imposition of a grade of “F” or other penalties and sanctions, including suspension and termination of matriculation.
An accusation of academic dishonesty may be brought against a student by a professor, an Executive Officer, a program, a group of faculty, an administrator, or another student and must be reported to the Executive Officer.
The Executive Officer, upon initiating or receiving an allegation of academic dishonesty, shall appoint an ad hoc committee consisting of three members of the faculty. The function of this committee shall be to determine whether sufficient evidence exists to warrant levying formal charges against the student and to make a recommendation to the Executive Officer. The proceedings of the ad hoc committee shall be conducted expeditiously and should receive the minimum publicity possible. A recommendation by the ad hoc committee to levy formal charges shall be forwarded in writing by the Executive Officer to the Vice President for Student Affairs, who will then inform the student in writing of the nature of the allegations against him or her and initiate disciplinary proceedings.
Executive Officers and faculty are encouraged to consult with the Vice President at all stages of an inquiry regarding allegations of academic dishonesty.
Sale of Academic Papers
The sale of term papers, student essays, reports, and other written assignments, however described, by commercial term paper vendors or other sources is illegal. Students purchasing such materials may be subject to disciplinary proceedings by the Graduate Center.
Falsification of Records
Any student found to have submitted false documentation as part of his or her application for admission to the Graduate Center may be subject to disciplinary action.
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