College Assistant

  • Job Class: Support Staff
  • Job ID Number: IS-35-13
  • Department: Business Office
  • Location: The Graduate Center
  • Closing Date: Open Until Filled


The Business Office is seeking a part-time College Assistant to assist with the daily operations of the office.  The College Assistant will report to the Assistant Vice President for Finance.

Duties and Responsibilities:

-Coordinate the submissions of vendor data between payees (vendors and individuals) and CUNY Vendor Management Unit (VMU).
     -Work closely with the Accounts Payable and Purchasing departments.
     -Requires setting up tracking system (spreadsheet or database).
     -Interface with College departments and payees as needed.
     -Follow up with the University’s Vendor Management Unit as needed.
-Assist the Accounts Payable department with processing payments of tax levy invoices using the CUNYfirst system.
-Maintain Business Office web pages.   
     -Review content of Business Office web pages.
     -Upload monthly Business Office Advisory.
     -Follow up on requested changes and updates. 
-Prepare spreadsheets (depending on skill level)
     - Tuition and Fee revenue.
     -Other spreadsheets as needed.
-Coordinate the Graduate Center’s Records Retention effort.
     -Schedule meetings between departments and the University’s Records Retention Specialist.
     -Maintain files and documents related to this project.
-Assist Business Office departments in preparing instructions to be used by the College Community to access various systems and processes.
-Assist in the preparation of manual of State Financial System (SFS) screens and reports to be used by Business Office staff.
-Other projects as assigned.


Minimum Qualifications:
-High school diploma

Preferred Qualifications:
-Proficiency in Excel preferred
-Good writing skills preferred
-Working knowledge of Access database software preferred
-Bachelor’s degree preferred

Salary Range

$17.00 per hour


20 hours per week

How To Apply

Please email cover letter, resume, and three (3) professional references to:

Business Office College Assistant Search
The Graduate Center, CUNY Graduate Center
365 Fifth Avenue
New York, NY  10016
Email address:


An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

The Graduate Center complies with the Clery Act and copies of its annual report on security policies and statistics are available in its Security Office.

Selected applicants must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)

  • All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
  • The Graduate School and University Center verifies education and experience statements.