College Assistant

  • Job Class: Support Staff
  • Job ID Number: IS-17-19
  • Department: Ph.D. Program in Computer Science
  • Location: The Graduate Center
  • Closing Date: Open Until Filled


Under the direction of the Executive Officer, the College Assistant of the Computer Science Department will assist with daily operations of the office.  Duties will include, but are not limited to:
-Answering and routing telephone and in-person inquiries;
-Organizing meetings and events (e.g., fliers for events, publicizing meetings & events, staffing information sessions for prospective students, setting up conference calls, scheduling rooms & equipment, ordering food, assist at the events);
-Being able to create online reservation forms, electronic surveys, maintain mailing groups;
-Maintaining files; typing; interoffice delivery of various documentations;
-Time permitting and at the request of the EO, the College Assistant may be asked to assist the central line faculties in minor clerical or administrative matters;
-Maintaining communication with other affiliated CUNY campuses;
-Processing payment requests;
-Facilitate to maintain student progress reports;
-Facilitate to maintain alum contacts;
-Drafting newsletter on monthly basis;
-Collecting data for generating reports; and
-Other duties as assigned


Minimum Qualification:
-High school diploma

Preferred Qualifications:
-BS/BA diploma preferred
-Previous professional office experience, preferably in an academic (particularly CUNY) or non-profit environment;
-Knowledge of Word, Outlook, Excel, etc.
-Must be flexible to perform a variety of tasks; be able to take initiatives;
-Excellent written and oral communication and interpersonal skills;
-Ability to exercise discretion in handling sensitive and/or confidential matters on behalf of the Program;
-Ability to demonstrate professionalism and reliability; and
-Highly organized with great attention to detail

Salary Range

$17.00 per hour


20 hours per week

How To Apply

Please email a cover letter, resume and three professional references to Prof. Ping Ji (EO) at


An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

The Graduate Center complies with the Clery Act and copies of its annual report on security policies and statistics are available in its Security Office.

Selected applicants must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)

  • All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
  • The Graduate School and University Center verifies education and experience statements.