College Assistant

  • Job Class: Support Staff
  • Job ID Number: IS-2-21
  • Department: Ph.D. Program in Psychology
  • Location: The Graduate Center
  • Closing Date: Open Until Filled

Description


Department Overview: The Ph.D. Program in Psychology is an exciting and active program with 335 doctoral students and nearly 250 faculty located on eight CUNY campuses. The Executive Office, located at the Graduate Center, serves as the hub of this expansive consortium, facilitating student progress, research and scholarly productivity, and campus cooperation. The administrative staff, including the College Assistants, works with the Executive Officer, Assistant Program Officers, faculty and student leaders, and campus administrative staff to support the mission of the doctoral program in Psychology by:
 
 -Upholding the highest standards of professional behavior;
 -Communicating effectively in writing, speaking, and electronic venues;
 -Working to foster productive and respectful relationships with students, faculty, and administrators; and,
 -Effectively representing the program to the Graduate Center and campus administrators and support  staff.

Position Overview: To assist the Assistant Program Officers (“APO”) and Executive Office (“EO”) in the Ph.D. Program in Psychology with daily operations of the administrative functions of the Executive Office.

Responsibilities:

The Executive Office values teamwork, professionalism, and dedication to the program and seeks administrative staff with excellent database management and organizational skills. Under the supervision of the APOs and the EO, the primary duties of the College Assistant will include:

-Providing administrative support to the program;
-Creating and maintaining databases in Excel;
-Creating and updating mailing lists;
-Making recommendations for improvements and enhancement for databases;
-Interacting with other Graduate Center offices and programs as needed to obtain necessary data for reports;
-Assisting in gathering course schedules and course descriptions from all units of the program and maintaining a database record of them;
-Monitoring the program’s webpage and making updates as needed;
-Interacting with colleagues, faculty and students using online technology such as Zoom and Microsoft Teams during the current remote work environment.
-Assisting with events and meetings as needed; creating fliers for events, publicizing events, setting up
meetings and conference calls, and scheduling rooms and equipment for events.
-Performing other duties as assigned.

Qualifications

Minimum Qualifications:
-High School Diploma

Preferred Qualifications:
-B.A. preferred.
-Previous professional office experience.

-Strong attention to details in updating all databases.
-Familiarity with and mastery of Microsoft Outlook, Excel, Access, Word, and PowerPoint,
-Excellent organizational skills.
-Ability to demonstrate professionalism and reliability.
-Ability to multitask, be flexible, deliver consistent and high-quality work, meet tight deadlines, and be collegial to supervisors and colleagues.

Salary Range

$17.34 per hour

Hours

20 hours per week

How To Apply


To Apply: Please send a cover letter, resume, and list of three professional references via email to:
 
Psychology College Assistant Search
Email:  psychology@gc.cuny.edu
 

 

An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

The Graduate Center complies with the Clery Act and copies of its annual report on security policies and statistics are available in its Security Office.

Selected applicants must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)

  • All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
  • The Graduate School and University Center verifies education and experience statements.