College Assistant

  • Job Class: Support Staff
  • Job ID Number: IS-6-21
  • Department: Social Practice CUNY (SPCUNY)
  • Location: The Graduate Center
  • Closing Date: Open Until Filled

Description

Seeking two (2), enthusiastic, motivated, and detail-oriented individuals to coordinate Social Practice CUNY (SPCUNY):  a new Mellon Foundation-funded cross-disciplinary, CUNY-wide art and social justice initiative located at The Graduate Center.  The College Assistant will assist with administrative duties related to the organizational, financial, research, communications and liaison needs of the initiative.  Both College Assistants will perform the following duties:
 
-Collaborate with SPCUNY Directors, advisory group, students, and other partners with programs, public events, exhibitions, cross-disciplinary conferences and workshops, etc.
-Work with internal and external SPCUNY advisory committees in planning, presenting ideas and strategies for marketing. Design and place ads when necessary.
-Assists in drafting and preparing documents for committees and liaisons with the appropriate persons.
-Research data about other programs, and outreach to targeted community partners (including art institutions, various nonprofits and schools) to establish collaborations and market programs.
-Assist with basic office functions such as communications, scheduling, file management, social media platforms, website content, and distributing information.
-Assist in maintaining department fiscal plans and budgets; assists in budget administration and invoice processing.
-Update program databases, lists, and files to ensure completeness and accuracy; maintain current information on department website(s); maintains department archives and collections.
-Social media management - update and run communications via SPCUNY Instagram and Twitter accounts, and Social Practice Queens Facebook group. Grow the following of all three accounts.
-Mail chimp management - create campaigns/invitations. Update mailing lists.
-Oversee the functionality of the Social Practice Queens / Social Practice CUNY website. Update website content as needed. Entering new events into the Graduate Center’s online calendar. Wordpress skills required.
-Setting up and managing Eventbrite account and creating event pages. Managing ticket sales and reservations. Database management/cleanup.
-Event coordination: responsible for front-of-house duties, scheduling and managing events staff in taking registration, ushering, handling tickets sales, overseeing book sales, and interfacing with the public.  Schedule and coordinate with videographer.
-Assist with event logistics, submitting facilities and IT setup forms for event venues.
-Assisting with Managing budgets and processing invoices, including student fellowship disbursement and payment of project support monies, and payment to speakers.
-Research additional funding opportunities. Assist with grant writing, reporting, and assessment processes.
-Assist with student e-permits, credit articulation agreements, and curricular questions/concerns regarding SPCUNY seminars.
-Ordering and setting up catering for conferences and events (where applicable).
-Documentation at programs and public events for website/archives/social media.
-Liaison with Graduate Center offices and faculty as needed.
-Serves as a liaison with students and faculty applying to or accepted as part of the SPCUNY cohort, as well as Alumni of SPQ and SPCUNY.
-Demonstrates knowledge of and performs all necessary health safety procedures.
-Other research and administrative duties as needed.

Qualifications

Minimum Qualifications:
-High school diploma
-Must demonstrate sufficient skills to perform the duties of the assigned tasks.
 
Preferred Qualifications:
-Bachelors’ degree
-Two years of administrative experience in higher education preferred; solid organizational ability, flexibility, accuracy with attention to detail; ability to prioritize; exercise good judgment and initiative; ability to deal effectively with faculty, students and staff members; excellent written and oral skills. Strong telecommunication and records management skills are essential. Proficient in ZOOM, Google Docs, Google Drive, Google Forms, WordPress, Microsoft Suite, (MSWord, Excel, Access, and Powerpoint).
-Knowledge of contemporary art and community-based art is a plus.
 

Salary Range

$20.00 per hour

Hours

20 hours per week

How To Apply

Please send resume and cover letter and contact information of three references electronically to:
 
SPCUNY College Assistant Search
The Center for the Humanities
The Graduate Center, CUNY
Email:  ch@gc.cuny.edu

 

An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

The Graduate Center complies with the Clery Act and copies of its annual report on security policies and statistics are available in its Security Office.

Selected applicants must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)

  • All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
  • The Graduate School and University Center verifies education and experience statements.