Telecommuting Guidelines

On March 11, 2020, in response to the outbreak of COVID-19 pandemic, and in accordance with the community mitigation strategies set by the Centers for Disease Control, The City University of New York (CUNY) announced that CUNY colleges and schools would convert to distance education for students and faculty starting March 19, 2020. CUNY also issued new guidelines regarding flexible work arrangements for staff, which included flexible scheduling and telecommuting. In response to the fast-evolving nature of the pandemic, on March 20, 2020, New York State Governor Cuomo issued the New York State on PAUSE Executive Order, ordering 100% of non-essential employees to stay home.
 
These telecommuting guidelines have been developed to assist The Graduate Center (GC) employees and supervisors to memorialize telecommuting plans established as part of GC’s COVID-19 response and in response to the New York State on PAUSE Executive Order. Accordingly, these guidelines are temporary in nature and may be modified or revoked in response to further guidance from city, state, or federal government and agencies or if CUNY or the GC deems that telecommuting is no longer necessary or desirable.
 
These guidelines are applicable to all full-time and part-time tax levy staff, except persons who perform critical functions and are required to be on campus in order to perform their assigned duties. These guidelines are not applicable to the GC faculty who already have been given guidance on distance learning and who will continue to maintain their own distinct responsibilities in terms of instruction, mentorship, and holding of office hours.

Research Foundation employees should refer to RFCUNY Remote Work Guidelines for COVID-19 Event and COVID-19 Guidance FAQ's for Field Staff and Principal Investigators.

  • Even if employees have already started telecommuting, and have made certain informal arrangements with their supervisor for telecommuting, employees are expected to submit their Telecommuting Plan to their supervisors by April 3, 2020 for their review and approval.
  • The employees should submit an approved Telecommuting Plan to the Office of Human Resources by April 10, 2020.
  • The supervisors should review and respond to telecommuting plans within 3 business days via email.
  • If the supervisor rejects a telecommuting plan in whole or in part, the employee may appeal the decision by emailing the Office of Human Resources at hr@gc.cuny.edu. The executive director of the Office of Human Resources or his/her designee will notify the employee of approval or rejection in writing. If a telecommuting request is rejected through the appeal process, a reason will be stated for this rejection. A response to an appeal will be provided within 3 business days.

  1. Telecommuting Guidelines [PDF] - 03.26.2020
  2. Employee Telecommuting Plan [PDF] - 03.26.2020
  3. Off-site Workplace Self-Certification Checklist [PDF] - 04.06.2020