FAQ in the Age of Research during the COVID-19 Pandemic
When can in person study visits and participation resume?
Will this be university wide or case by case?
We do not have a timeline established yet as the nature of the pandemic is unfolding daily. The Graduate Center is following the CUNY institution wide guidance regarding a hold on any in-person study visits for no direct benefit, non-therapeutic studies.
Once CDC and national updates are available that reduce social distancing restrictions, CUNY will reassess.
Can my study be designed to have two data collection protocols: One in-person, one online?
How do I make this clear in the application?
Yes. You can design your project to have phases.
Phase 1 can be online activities. Phase 2 can be the in-person activities.
In the procedures you will outline each Phase as a separate process. Describe the timeline of Phase 2 as beginning once restrictions are lifted due to the COVID-19 pandemic. It is understood that we do not know the exact month/date that this will happen.
I need to change my study design to conducting study procedures remotely/online. Do I need to submit a new application OR an amendment to my existing project?
Submit an amendment to your existing project. Do not start a new study for this change.
In the amendment summary you will outline the changes being made to accommodate this climate and should include the justification that in-person study procedures are on hold indefinitely. You must decide if you will continue these remote procedures after the restriction is lifted or if you’ll resume your original study design and in-person activities.
Are there guidelines regarding recording online sessions and saving those conversations and activities?
What are some best practices for secure online meetings and interactions/study visits?
(Cited from New York State Intelligence Center Cyber Analysis Unit)
- Standard data management and confidentiality procedures still apply for recording of data collection and storing research data.
- Consenting requirements are also still in effect. Participants must agree to allow for their information and responses during online sessions to be recorded – whether that’s manually-written, audio, video, or electronic.
- The consent form and the research application under Privacy and Confidentiality must describe the procedures in place to minimize the risks to loss of confidentiality and privacy considerations of participants.
The copy of my CITI certificate of completion is printed in my office. How can I provide you this certificate while I’m at home?
- DO use the service’s waiting room to vet who is allowed to access the meeting.
- DO limit the number of attendees allowed to join a meeting.
- DO manage screen sharing through the host account to prevent an attendee from taking over what is shown on the screen.
- DO password protect meeting access.
- DO ensure that meeting attendees are using the latest version of the service’s software.
- DON’T share meeting invitations in public forums found on social media or published on websites.
You can generate an electronic certificate by logging into the CITI program website and retrieving a copy as evidence of completion. Please upload to the Attachments tab of your Ideate application. This document must be uploaded to each study you’re associated with and will be requested if you did not include it in the submission.
My study is also approved by the NYC DOE IRB. Do I need to submit the change to remote activities to the DOE IRB as well as to the CUNY IRB?
Yes. Any modifications to study design or process must be submitted and approved by both IRBs prior to implementation. Please refer to the DOE guidance for any specific DOE requirements.
Is the HRPP available to assist in training or group meetings to teach about the IRB process while we are all remote?
Yes. The HRPP can schedule video conference trainings and sessions upon request. Presentations on submission tips and basic requirements are available. Contact Rebecca Banchik at email@example.com
The CUNY Human Research Protection Program (HRPP)
is responsible for the protection of the rights and welfare of human subjects in research projects conducted at CUNY or by CUNY faculty, staff and students and RF CUNY staff. The program provides oversight, administrative support and educational training to ensure that CUNY research complies with federal and State regulations, university policy and the highest ethical standards. The CUNY HRPP comprises of 3 University Integrated Institutional Review Boards (IRBs); 2 convened and 1 expedited panel; and 21 on-site HRPP offices. For more information about the CUNY Human Research Protection Program, please
CUNY IRB review is required when ALL of the following criteria are met:
1. The investigator is conducting research or a clinical investigation;
2. The proposed research or clinical investigation involves human subjects; AND
3. CUNY is engaged in the research or clinical investigation involving human subjects.