Style Guide

Graduate Center Style Guide

The GC website's editorial utilizes the Associated Press Style Book. When in doubt, please consult the AP Style Book or the Purdue Online Writing Style Lab's general AP Style rules

General

Use comma before “and” in a series: the Americas, Europe, and Asia.

Titles capitalized before name, not after: Vice President for Student Affairs Albert Smith; Albert Smith, vice president for student affairs,

Do not use all capital letters, except for abbreviations.

Punctuation matches font of surrounding paragraph: An authority on Moby-Dick, the professor . . .

Degrees: Ph.D.; D.M.A., B.A., CUNY B.A./B.S. but DNS

in fall 2010 or in the fall of 2010

Numbers

In general, spell out whole numbers from one through nine.  and round multiples of those numbers (see examples below). Where exceptions are warranted, maintain consistency in the immediate context.

Use figures for 10 or above and whenever preceding a unit of measure or referring to ages of people, animals, events, course credits, grade-point averages, or things. Also in all tabular matter, and in statistical and sequential forms.

CENTURIES: Use figures for numbers 10 or higher: 21st century. Spell out for numbers nine and lower: fifth century. (Note lowercase.) For proper names, follow the organization's usage: 20th Century Fox, Twentieth Century Fund.

DATES, YEARS AND DECADES: Feb. 8, 2007, Class of '66, the 1950s. For the Sept. 11, 2001, terrorist attacks, 9/11 is acceptable in all references. (Note comma to set off the year when the phrase refers to a month, date and year.)

DECIMALS, PERCENTAGES AND FRACTIONS WITH NUMBERS LARGER THAN 1: 7.2 magnitude quake, 3 1/2 laps, 3.7 percent interest, 4 percentage points. Decimalization should not exceed two places in most text material. Spell out fractions less than 1, using hyphens between the words: two-thirds, four-fifths.

Specific terms

“adviser” in general, but Gotham Center’s board of “advisors,” and elsewhere where the term is part of an effective title
archaeology
audio-visual
course work (noun)
email
Fellow: cap following (Gilleece Fellow) for civic or academic honors, but not in generic use: “which serves as a training center for pre- and postdoctoral psychology fellows.”
health-care (adjective), health care (noun)
internet
log in (verb); log-in (noun)
Music in Midtown series
online
Ph.D. Program in Philosophy, Philosophy Ph.D. Program, doctoral program in philosophy
postdoctoral
Pulitzer Prize–winning author (Use an en dash, instead of a hyphen)
Pulitzer Prize winner
the South, southern, a southerner (of a country); the South, Southern, a Southerner (in American Civil War contexts)
theater (except when used in a proper name, The Martin E. Segal Theatre Center)
UK
UN (on second reference)
U.S. (adjective or noun)
video game titles: italics
web page, but Web OK for clarity when standing alone (e.g., Web access)
website