Closed Circuit Television (CCTV) Policy

A.  INTRODUCTION
 
The Graduate Center is committed to maintaining a safe and secure environment in a manner that strives to protect and respect the rights and dignity of the individual. The safety and protection of our students, staff, faculty and visitors, along with the integrity of Graduate Center premises and property, is central to the achievement of our educational, research and cultural missions.  To that end, the Graduate Center utilizes Closed Circuit Television (CCTV) as a critical technology component in its comprehensive crime prevention program, to enhance personal safety, deter and investigate crime, and protect university property.  At all times, CCTV is used in a manner consistent with the mission and values of the Graduate Center and in compliance with existing laws. 
 
B.  PURPOSE
 
CCTV monitoring of shared space by Public Safety personnel is to deter crime and assist in the investigation of criminal activity. The presence of CCTV equipment does not guarantee that the location will be monitored in real time.
 
C.  SCOPE
 
This policy applies to the Graduate Center CCTV system and network. It does not apply to video equipment used to record public performances or events, interviews, or for other broadcast or educational purposes.
 
D.  PROCEDURES
 
1.  The Department of Public Safety shall be responsible for the installation, maintenance and monitoring of all CCTV equipment installed for safety and security purposes. Legitimate safety and security purposes include, but are not limited to the following: the protection of individuals, property and buildings; the monitoring of building perimeters, entrances, exits, elevators, interior public spaces, loading docks and restricted access areas; the monitoring of access control systems, verification and monitoring of security alarms and reviewing recorded images as part of an investigation.
 
2.  CCTV monitoring shall be conducted in a professional, ethical and legal manner at all times.  All personnel involved in video monitoring will be appropriately trained and supervised to ensure the responsible use of this technology. Only those persons approved and trained in the use of the security camera system may operate CCTV cameras.  Violations of this policy may result in disciplinary action consistent with University rules and regulations. 
 
3.  Video recorders and video records will be kept in secured locations, protected from unauthorized access.
 
4.  CCTV monitoring will occur only in those areas where the Graduate Center community does not have a reasonable expectation of privacy, as defined by State law. 

5.  Diversity, inclusion, and an environment free from discrimination are central to the mission of the Graduate Center.  CCTV monitoring will be conducted in a manner consistent with law and Graduate Center policies. This policy specifically prohibits the monitoring of persons based solely on race, color, creed, national origin, ethnicity, ancestry, religion, age, sex (including pregnancy, childbirth and related conditions), sexual orientation, gender, gender identity, marital status, partnership status, disability, genetic information, alienage, citizenship, military or veteran status, status as a victim of domestic violence/stalking/sex offenses, unemployment status, or any other legally prohibited basis in accordance with federal, state and city laws. 

6.  Individuals or groups will not be monitored based on the exercise of their right to peaceably assemble and protest the actions of the university, government or other groups.
 
7.  Information obtained from the CCTV cameras shall be used for law and/or policy enforcement. For example, video images may be used as evidence in criminal proceedings, on-campus student judicial proceedings or employment actions related to the Henderson Rules, sexual harassment, employee misconduct, workplace violence, Title IX or other security/safety-related policies. Security cameras shall not be used to monitor employee productivity or work performance.  In addition, recorded images may be released pursuant to lawful subpoena or in accordance with the Federal Educational Rights and Privacy Act (FERPA), to law enforcement or regulatory authorities.  All requests for video data must be reviewed and authorized by the Director of Public Safety in consultation with Legal Counsel.   

8.  Public Safety personnel are prohibited from disseminating or discussing information acquired from CCTV security cameras except for official purposes. All information and data obtained by the use of CCTV equipment is considered confidential and may be used for official college or law enforcement purposes only with the prior approval of the Director of Public Safety or his/her designee. 

9.  All recorded video images are the property of the Graduate Center. Except as required by criminal or civil investigation or otherwise required by law, CCTV recordings generally are retained no longer than 30 days.  

10.  Network security will remain the responsibility of the Graduate Center’s Office of Information Technology working in conjunction with the Office of Public Safety.   

11. Students, faculty, and staff of the Graduate Center will be provided a forum to comment on any substantive revisions to the policy.  However, the Graduate Center reserves the unilateral right to proceed in the best interests of safety and security.  
 
E.  COVERT CAMERAS
 
Covert (hidden) CCTV equipment may be installed for finite periods of time to address site-specific complaints of criminal activity. Covert CCTV will be placed in individual offices with the knowledge and permission of the occupant(s). Under no circumstances will covert equipment be installed in bathrooms, locker rooms or dressing areas where a reasonable expectation of privacy exists. The use of covert CCTV will be conducted in accordance with law, with the approval of the Vice President for Finance and Administration after consultation with Legal Counsel.