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Preparing Your Proposal

Before you begin writing your proposal, review the grant’s application process and requirements carefully.

Then, follow these steps:

  1. Write the technical portion of the application
  2. Draft your budget
  3. Gather your supplementary materials (such as letters of support and biosketches)
  4. Review your proposal for completeness, accuracy, and suitability
  5. Submit your proposal for review to IRB and/or IACUC, as needed
  6. Ensure your proposal passes the conflict of interest determination process

When your proposal is complete, Huyuni Suratt — as RSP’s authorized signatory and institutional official — will submit it electronically to funding agencies. In some instances, you will have to submit your proposal directly to the funding agency (while informing RSP that you have done so).

Frequently Used Data for Proposals

Before entering either the Research Foundation or The Graduate Center, CUNY information, contact RSP. We will help you ensure that all information is up to date and your proposal is compliant from start to finish.

Awardee Name:
The Research Foundation of CUNY on Behalf of The Graduate Center, CUNY

DUNS Number

Tax ID Number (EIN)

Congressional Districts
The Graduate Center, CUNY: NY-012
Research Foundation of CUNY: NY-010

Common Proposal Elements

Below are descriptions of several elements that are often required to accompany a proposal. We also include examples of documents in formats, such as a biosketch conforming to NIH requirements.

Email if you need help developing any of these components.

Letters of Support
Biographical Sketch
Data Management Plan
GC Mission Statement
GC Institutional Information

Proposal Guides

Application Procedures
Writing Your Proposal

Budget Tips

When planning your budget, it is best to begin with an “all-in budget”: a budget that accounts for every expenditure of time, effort, and money in the planning and implementation of the proposed project or activity. This all-in budget becomes a useful planning tool in applying to multiple funders for the same project, as it is rare to find a single funder to cover every cost of every aspect of a project. It also allows for an accurate assessment of a department’s or institution’s commitment to a project. When compiling an all-in budget, you should account for things that may seem inherent to a project but not immediately quantifiable, like work space.

Budget items generally fall into one of two categories: direct costs or indirect costs.

Direct Costs
Indirect Costs
General Office Supplies
Travel Costs
Telecommunications, Cellular Phones, Internet Access
Indirect Cost Recovery
Cost Sharing
Fringe Benefit Rates