GC Forward #13: Visitor Procedures Updated

GC Forward

Dear Graduate Center community,

Please review the changes in bringing visitors to campus as well as other updates.

Request Cleared4 CUNY Access Pass for Visitors

To protect the health and safety of the Graduate Center community of students, faculty, and staff, CUNY’s visitor policy requires all visitors to provide proof of being fully vaccinated against COVID-19 or provide proof of a negative COVID-19 PCR test taken within the seven days prior to visiting a CUNY college location, building, or office. Day visitors to the Graduate Center must provide proof of being fully vaccinated.

CUNY is using the Cleared4 system to provide a secure way for visitors to submit this information and receive a CUNY access pass that lets them come to the Graduate Center on the date of their scheduled visit. Visitors are individuals who are not Graduate Center students, faculty, or staff and include vendors, prospective students, faculty guest speakers, researchers, and visiting scholars/professors who must come to campus during building access hours. Visitors should only be coming to campus for academic purposes (e.g., guest speakers, research) or pressing business that cannot be handled remotely. All visitors must be approved and issued a CUNY access pass prior to coming to campus. Graduate Center affiliates: You must request visitor access at least seven days prior to the visit by completing the form linked below on behalf of your visitor(s) and by attesting that you have informed your visitor(s) of CUNY’s requirements to show proof of vaccination, wear a face covering at all times, and follow other building and campus health precautions. Requests submitted later than seven days may not be processed in time to have your guest’s access authorized.

How Does My Visitor Gain Access to Campus?

1. Complete the visitor request form. Your request will be received by Public Safety and the Graduate Center team that reviews and approves proof of COVID-19 vaccination or negative COVID-19 PCR test results submitted by visitors.
2. Your visitor will receive an email that contains information about the Cleared4 system, how to register their account, and how to upload proof of vaccination or negative test results.
3. Once the account has been registered and proof of vaccination or negative test results has been submitted, the submission will be reviewed to determine if a CUNY access pass will be issued.
4. Once the submission has been approved, visitors can either print out a copy of the CUNY access pass or display it on a phone to scan at a kiosk or show CUNY officials. Visitors will also be asked to provide identification and the reason for the visit before being permitted to enter.

Important information for visitors:

· Do not travel to a CUNY location until you receive a CUNY access pass notification. You will not be permitted to access a CUNY location if you do not have a valid CUNY access pass.
· CUNY only accepts a negative PCR testing result within seven days of the testing sample.
· CUNY has imposed a temporary mask mandate for everyone, regardless of vaccination status. A face mask is required inside all CUNY campuses and office buildings. This includes wearing a mask while taking classes, visiting, or working in a non-enclosed space such as a cubicle or other open seating, regardless of physical distance from others. It also requires wearing a mask outdoors on campus when unable to maintain physical distance from others.
· CUNY expects all students, faculty, staff, and visitors to follow the New York City Board of Health Guidelines on COVID-19.

Help For the Commute

Now at the GC lobby desk: Discount stickers for the Continental Garage on West 31st Street. (Discounted rate is $18 for 12 hours.) The address on the stickers is 885 Sixth Avenue, but the garage entrance is at 107-111 West 31st Street, between Sixth and Seventh Avenues on the north side of the street — just east of Jack’s 99 Cent Store.

For biking to work or class: The Graduate Center is close to several Citi Bike stations. The closest is at East 33rd Street and Fifth Avenue. Other nearby locations are East 32nd Street and Park Avenue and Lexington Avenue and East 36th Street. View map.

Vaccine Van Returns

The NYC Health and Hospitals vaccine will be at the Graduate Center on Monday, November 15, and Tuesday, November 16. Walk up for first doses of the Pfizer and J&J vaccines. Pfizer booster shots are also available to those who are eligible.

New York State COVID-19 Sick Leave Law

New York State passed the COVID-19 Sick Leave Law authorizing paid sick leave and job protection for employees who are subject to a mandatory or precautionary order or quarantine or isolation due to COVID-19. Employees who are subject to quarantine or isolation will be provided with up to 14 days (10 working days) of paid sick leave at their regular rate of pay with no charge to their accruals. Documentation verifying the positive test result must be submitted to the Office of Human Resources. Employees who are able to work remotely are not eligible for this benefit. Learn more.

Reporting Positive Cases

Everyone who tests positive for COVID-19 or has symptoms of COVID-19 should stay home, self-isolate, and immediately notify the college coronavirus designees by emailing your full name, EMPLID, and phone number to COVID-19screening@gc.cuny.edu. In addition, employees should notify their supervisor(s).

The college coronavirus designees are Interim Senior Vice President Brian Peterson and Interim Vice President Pinar Ozgu. They lead the GC contact tracing team that is comprised of the GC HR liaisons. This team has access to the COVID-19screening@gc.cuny.edu email account. The account is checked frequently throughout the day, including off hours and weekends. Please note that notifications received between 8 p.m. and 7 a.m. may experience a delayed response.

All notifications for individuals who meet the definition of a “close contact” will be completed by the GC contact tracing team, as required by the NYS DOH guidelines.

A “close contact” is defined as having been within 6 feet for at least 10 minutes in a 24-hour period with someone who tested positive for COVID-19 or is suspected to have COVID-19 based on symptoms, starting from 48 hours before illness onset until the time the person was isolated.

Regardless of whether the individual is symptomatic or asymptomatic, they must isolate for 10 days from the onset of symptoms or the positive test date. Exceptions include a vaccinated person who receives a negative test result within three to five days after exposure and a person who had tested positive for COVID-19 in the last 90 days.

Proof of a negative PCR test performed no earlier than three days prior to the anticipated return to campus date is required for the restoration of a CUNY access pass for campus entry. Please do not use CUNY testing sites for this purpose. If a negative result cannot be achieved, then appropriate medical clearance to return to work is required to return to campus. This requirement applies to all quarantines including symptoms, positive test, exposure, and international travel.

Confirmed or Suspected Close Contact

If you were exposed, please stay home, self-quarantine, and immediately notify the GC contact tracing team. In addition, employees should notify their supervisor(s). Notify the college coronavirus designees by emailing your full name, EMPLID, and phone number to COVID19-screening@gc.cuny.edu.
If you were confirmed as a close contact by the college, a contact tracing team member will provide further guidance as applicable.

Household Members With Suspected COVID-19 or Confirmed Positive
Please stay home, self-quarantine, and immediately notify the GC contact tracing team. In addition, employees should notify their supervisor(s). Notify the college coronavirus designees by emailing your full name, EMPLID, and phone number to COVID19-screening@gc.cuny.edu. A contact tracing team member will provide further guidance as applicable.

Child Required to Isolate or Quarantine

Please stay home, self-quarantine, and immediately notify the GC contact tracing team. In addition, employees should notify their supervisor(s). Notify the college coronavirus designees by emailing your full name, EMPLID, and phone number to COVID19-screening@gc.cuny.edu. A contact tracing team member will provide further guidance as applicable.

Thank you! And stay safe.

Submitted on: NOV 4, 2021

Category: COVID-19 | GCstories | General GC News | President's Office - Community Message