Building Entry Policy

As of August 16, 2021, anyone entering a CUNY facility for any reason will need to be fully vaccinated (defined as 14 days beyond the last vaccination shot) or under certain circumstances, show proof of a negative COVID-19 test taken at a CUNY testing site within the past seven days.

Starting October 8, per New York State and CUNY policy, all students must be verified in CUNYfirst as fully vaccinated, or they will not be able to enter campus (except for emergency services) unless they have a religious or medical exemption.

To enter the Graduate Center and all CUNY sites, students, employees, and visitors must present a valid CUNY Access Pass in Cleared4. Everbridge VaxPass, the NYS Excelsior Pass, and CDC vaccination cards are not accepted.

Cleared4 is a web-based program, not an app. You can access your pass at any time by navigating to your personal link from the registration email sent by Cleared4 (sent to your preferred email address in CUNYfirst from the sender Employees and students are advised to pull up their Access Pass before entering the Graduate Center and present their GC ID to sign in at the front desk.

Please follow the steps outlined below to set up your Cleared4 profile and retrieve your Access Pass.

1.Find the email that was sent from entitled Cleared for CUNY Access. (Check all CUNY and personal accounts if you don’t see it in your Graduate Center account.)

2. Click on the personalized link in the email to register on the Cleared4 platform and to access your pass. Note: This link is unique to you and will always bring you to your Cleared4 account for viewing your Access Pass. Do not share this link with anyone else.

3. You will be prompted to read and accept the Cleared4 disclaimer before you can claim your Cleared4 account. Click Read and accept disclaimer button.

4. Provide the personal information requested.

5. Click on the “Show Access Pass” button to access your Cleared4 Access Pass.

How to View and Present the Cleared4 Access Pass

You can access your pass at any time by navigating to your personal link from the registration email.

Click the Show Access Pass button.

Your Access Pass has your name, date, and your QR code, which is tied to your profile. You can print this page out, or pull it up on your phone upon entry to a CUNY location.

How to bookmark your CUNY Access Pass on your smartphone:
1. Access your pass by navigating to your personal link from the registration email and click the "Show Access Pass" button.
2. With your pass open in the browser,

·         Android - click on the three-dots icon in your browser to access settings, and click “Add to Homepage”

·         iPhone - click on the “Add to Homepage” icon in the bottom menu

3. Enter the name of your shortcut and click “Add.” You will now be able to access your pass from the shortcut on your home screen at any time.

Watch this quick how-to video.

Note: To obtain a CUNY Access pass, CUNY students and employees must submit proof of vaccination through CUNYfirst. CUNY Research Foundation employees can access the RF Vaccination Verification system here.

Please see CUNY Access – Cleared4 Guide for Vaccinated CUNY Students, Faculty and Staff on the CUNY IT Help page for detailed information on setting up and using the Cleared4 Access Pass.

Cleared4 FAQs are available on the CUNY IT Help page as well.

For questions regarding vaccine status and Cleared4, employees can reach out to the Office of Human Resources at Students with questions about their vaccine status can contact our campus location vaccine authority (LVA) liaisons at The #CantStopCUNY website also has entry policy information.

Employees who have not provided proof of vaccination or whose vaccination records have not yet been approved should continue to follow the routine testing program through Cleared4.

We encourage everyone to get vaccinated. For those who are not, CUNY has retained Applied DNA Clinical Labs LLC (ADCL) to provide COVID-19 testing on campus. Tests are available to students and employees at no cost. In addition to the site located at the Graduate Center on the first floor, there are 19 other testing sites at locations across CUNY.

If you have not submitted vaccination documentation through CUNYfirst, you will be enrolled in the mandatory testing program and will receive an email from the Cleared4 system inviting you to the “safeCircle” testing program. Please check all email addresses included in your CUNYfirst profile and your spam folders. The message comes from a “no-reply” email address with the subject line: “Welcome to safeCircle at CUNY.” This email contains your personal invitation link to make a testing appointment at any of the 20 CUNY testing sites, including the Graduate Center or another site that is convenient for you. Appointment scheduling, test results, and other communications will flow through the Cleared4 platform. ADCL uses a PCR test with a nasal swab that is less invasive than the longer-stemmed swabs used elsewhere, but that is still highly sensitive and designed to detect the virus before a person becomes symptomatic and can begin spreading it.

Test results are processed within 24 hours for appointments Monday through Thursday (48-72 hours for Friday appointments and over the weekend). Test results are sent via email.

Systematic testing helps to identify unknown cases so that measures can be taken to prevent further transmission. Unless things change, fully vaccinated individuals with no COVID-19-like symptoms and no known exposure will be exempted from routine screening testing programs.

For more details of CUNY’s testing program read the recent letter from the Chancellor or review the Testing FAQ.

Masking (Face Coverings):
Following the July 27, 2021 CDC Recommendations, wearing masks (face coverings), regardless of vaccination status, when in the GC is expected except when an individual is alone in a segregated space, such as working in a private office or seating in a partitioned cubicle at least 6’ from another individual.

Any unvaccinated individuals must continue to wear masks in all spaces while on campus.

Masks are available to those who need one upon entry.

All students, faculty, and staff coming to the GC or a CUNY campus must continue to monitor their health daily for symptoms of COVID-19. Regardless of your vaccination status, stay home if you are sick. This is true for COVID-19 and other viruses.

If you’re unvaccinated; quarantine and get tested immediately after being identified as a close contact of someone with COVID-19. If the test is negative, test again 5-7 days after last exposure, or immediately if symptoms develop, and continue to quarantine until a negative PCR test is produced or with guidance from a medical professional. If you’re vaccinated and came into close contact with someone with COVID-19 should get tested 5-7 days after the date of last exposure, or immediately if symptoms develop, and wear a mask in all indoor settings for 14 days after exposure or until a negative test result.

Students, faculty, and staff who experience symptoms, or become ill while on campus will have access to one of two isolation rooms located in the Wellness Center. Individuals may use these spaces to wait for transportation home or to a medical facility.

Graduate Center IDs
If you are a new student or a new hire since March 2020 and need a Graduate Center ID, please:

1.      Email from your Graduate Center email address. Put “ID Card” as the subject.

2.      The email body must contain your name as it appears in CUNYfirst, your program and your mailing address.

3.      Attach a “passport type headshot” JPEG picture taken within the past six months. Public Safety and Mail Room staffing is limited at this time so there may be a delay in mailing them out. You can also make an appointment to come in to be issued an ID in person by emailing from your Graduate Center email address to request a day and time.

Campus Access for Visitors

To protect the health and safety of the Graduate Center community, CUNY’s visitor policy now requires all visitors to provide proof of being fully vaccinated against COVID-19 or provide proof of a negative COVID-19 PCR test taken within the seven days prior to visiting a CUNY site.

All visitors must be approved prior to accessing campus. Request visitor access at least seven days prior to the visit by submitting the Request Cleared4 CUNY Access Pass for Visitors form. Visitors should only be coming to campus for academic purposes (e.g., guest speakers, research) or pressing business that cannot be handled remotely. Arrangements for visitor access require seven days to issue the visitors a CUNY Access Pass.



Q: Do I need to wear a mask while in The Graduate Center?
A: You are required to follow the current COVID protocols in place at The Graduate Center, this includes wearing a mask in all shared areas of the building.

Q: Are physical distancing requirements in place?
A: Not at this time. Unvaccinated visitors and members of our community are asked to maintain six feet of physical distancing from others.

Q: Can I buy food in the dining commons or bring food to prepare in the pantry?
A: At this time, the dining commons does not serve food. Pantries are open with capacity limits and personal items cannot be stored in cabinets. Refrigerators will be cleared at the end of each week. Food is not allowed in research labs, recital halls, or the library.

Q: How can I request IT support while I am on campus?
A: IT and media support can be initiated via email at, live chat, or Self Service.

Q: What are the building hours?
A: Monday to Friday: 7 a.m. – 10 p.m.
Saturday: 10 a.m. – 6 p.m.
Sunday: Noon – 6 p.m.

Submitted on: OCT 8, 2021

Category: COVID-19 | HR Announcements | Human Resources