Information for Staff
Starting on August 16, almost all administrative departments and offices on campus will be open with an in-person presence during regular business hours in order to serve the on-campus community. In-person presence does not mean that all staff members in an office will be onsite at the same time, but rather that at least one staff member (or more, as appropriate) will be available in each office during regular business hours. Many offices will function by appointment only to limit the number of people in one office at a time.
Other than for medical accommodations, almost all staff members will have a rotational schedule, with some predictable portion of their work each week on campus and some portion remotely. Within a department, staff members will share the responsibility for in-person service fairly and equitability to the greatest extent practicable.
Vaccinated staff can upload their vaccine information by signing in to CUNYfirst and clicking on the Vaccine Verification link. To complete your vaccination information, you will need the date of your second shot for Pfizer and Moderna or the date of your single shot for Johnson & Johnson; a scan or photograph of your CDC COVID-19 vaccination record card (or an equivalent document if you received your vaccination outside the U.S.), and, if you have the NY State Excelsior Pass app, a scan or photograph of your pass on your mobile device. These voluntary submissions will facilitate your access to a campus or office throughout the Fall, and will also exempt you from the need to participate in CUNY’s weekly testing program. For a guide to submitting your information to CUNYfirst, please visit here or watch this video.
RF employees will be notified to visit RFCUNY’s website and log in as an employee using their 6-digit RF-issued employee ID (EMPLID). Under the Electronic Tools tab, select Vaccination/Testing Program and follow the prompts.Research Foundation employees should consult this guide and regularly check the RF CUNY website.
The GC Office of Human Resources is responsible for validating CUNY employee vaccination status, reviewing requests for medical exemptions and supporting faculty and staff as they get back to in person instruction and work on campus. CUNY’s Getting Back to Working in Person and Learning on Campus Frequently Asked Questions provides information for employees about returning to work.
All faculty and staff members who have not provided proof of vaccination in CUNYfirst or who chose not to disclose their vaccination status need to enroll in CUNY’s testing program and should have received an email with a link to enroll. Testing sites will operate at 18 colleges and at two Central locations. For more details of CUNY’s testing program read the recent letter from the Chancellor or the Testing FAQ.
NOTE: If you are registered as a CUNY student at the Graduate Center or another CUNY school, your student status supersedes your employee status, and your vaccination records will need to be approved by the Location Vaccine Authority (LVA) liaisons at the campus where you are enrolled. You can reach out the LVA at the campus where you are a student. See the LVA roster here.
CUNY COVID-19 Testing
We encourage everyone to get vaccinated, but for those who are not, CUNY has retained Applied DNA Clinical Labs LLC (ADCL) to provide COVID-19 testing at 20 sites throughout the University.
Starting on Monday, August 9, all faculty and staff who did not provide proof of vaccination in CUNYfirst were sent an email from CLEARED4 (The health verification management system retained by ADCL), with the subject line “Welcome to safeCircle at CUNY,” describing how to enroll in the testing program. Be sure to check all your email accounts, including personal ones, that may be linked to CUNYfirst. Once registered, participants receive an overview of the program and instructions on how to proceed with making an appointment for an available time at the most convenient CUNY testing site. Appointment scheduling, test results, and other communications will flow through the CLEARED4 platform.
ADCL uses a PCR test with a nasal swab that is less invasive than the longer-stemmed swabs used elsewhere, but that is still highly sensitive and designed to detect the virus before a person becomes symptomatic and can begin spreading it.
Test results are processed within 24 hours (48-72 hours on weekends). Test results are sent via email and by personal link. We recommend that you schedule your subsequent test for the fifth day after the previous test so as to avoid any gaps, considering the weekend schedule in results. Remember to schedule your test on a regular basis for seamless campus access, and follow up with your home campus with questions related to your test.
For more information about CUNY’s COVID-19 testing program, please see the Testing FAQ.
The #VaxUPCUNY website has additional information about vaccines and vaccination policies, including an up-to-date FAQ for students and a comprehensive FAQ for employees. You are welcome to send additional questions to firstname.lastname@example.org.
Please refer to the Office of Human Resources' website regarding Flexible Work Guidelines and Procedures for Requesting Reasonable Accommodations.
The Professional Development and Learning Management Office (PDLM) at CUNY Central Office is providing employees with LinkedIn Learning accounts on a first come, first serve basis for a limited time so that employees can continue their professional development. View courses that may be of interest.