1. Basic Information

   1. The Program Officers and Staff

   2. The Place and the Space

   3. Affiliations with Other Units of the GC and Other Universities

   4. Other Features of the Ph.D. Program in English

2. Proceeding Toward the Ph.D. in English

   1. Definition of Levels and Advancement to Candidacy

   2. Registration Procedures

   3. Course Credit Numbers and Credit Requirements

   4. Specific Course Requirements

   5. Independent Study Courses and Dissertation Workshops

   6. Transfer Credit

   7. Grades

   8. Grades of Incomplete and Their Removal

   9. Overseeing Satisfactory Progress

   10. Leaves of Absence

   11. Withdrawal from the Ph.D. Program and The Graduate School

   12. En-route Masters Degree

   13. The New York City Doctoral Consortium

3. Negotiating the Principal Hurdles

   1. The Foreign Language Requirement

   2. The Program's Major Examinations

   3. The Dissertation: The Prospectus, The Dissertation Itself, and Its Defense

   4. The English Program's Job-Placement Efforts

4. Financial Aid and Teaching Internships

   1. Financial Assistance at the GC

   2. Adjunct Teaching and Graduate Assistant A Positions

   3. Dissertation Fellowships

      Appendix: Two Sample Schedules for Meeting the Requirements for the Ph.D. in English

• Professor Mario DiGangi
  Executive Officer (EO) - the chair of the department
  Phone ext. - 8353; Email: mdigangi@gc.cuny.edu; Room 4409.01

• Professor Ammiel Alcalay
  Deputy Executive Officer (DEO) for Placement & Scheduling
  Phone ext. - 8322; Email: aaka@earthlink.net; Room 4409.02

• Professor Carrie Hintz
  Deputy Executive Officer (DEO) for Admissions & Financial Aid
  Phone ext. -8317; Email: chintz@gc.cuny.edu; Room 4406.01

• Professor Joan Richardson
  Student Progress Officer
  Phone ext. - 8316; Email: jrichardson@gc.cuny.edu ; Room 4116.02

• Nancy Silverman
  Assistant Program Officer (APO)-Academic Program Coordinator
  Phone ext. - 8315; Email: nsilverman@gc.cuny.edu; Room 4409

• Lara Rodriguez
  Assistant to the APO
  Phone ext. - 8315; Email: lrodriguez1@gc.cuny.edu; Room 4409

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B. The Place and the Space

The GC building has many amenable features, and a few disadvantages. The building was formerly the B. Altman department store, and remnants of its Beaux Arts style are still visible in the ornate staircase and elevator of the Mina Rees Library. Building security is excellent - if you ever experience any difficulties, call x7777 or press one of the blue assistance panels located in the hallways. There is a coffee shop located on the first floor and a full cafeteria with a ceiling skylight (through which you can see the tip of the Empire State Building) on the 8th Floor.

The English Program's offices are mostly clustered around the lounge, room 4406. There is a Thesis Room (4406.11) which houses a few classes and is used for other departmental business. The lounge features a bank of computers connected to one printer. Paper for the printer is provided by the GC as part of the student technology fee. Unfortunately, there is no copier on this floor for student use - please use the copiers in the library. There are also a few printers in the library. You need a GC computer account to use any computer here - to get one, please go with your ID card to the Information Resources desk located on the 2nd level of the library.

Our other "space" is, of course, virtual. The Program's website should be checked often for information about events, courses, faculty information, etc. The GC website is at www.gc.cuny.edu.

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C. Affiliations with Other Units of the GC and Other Universities

English Program students may enroll in seminars in other disciplines, and they may earn certificates in five areas (see third bullet below).

The Graduate Center is a member of the New York City Interuniversity Doctoral Consortium (including Columbia, Fordham, NYU, New School University, Rutgers, SUNY Stony Brook, and Princeton) and has a consortial arrangement with General Theological Seminary.

The GC is a member of the university consortium that in part comprises the Folger Shakespeare Institute in Washington, D.C. As a result of this affiliation, Ph.D. students in English are eligible for - and frequent recipients of - funding to participate in Folger Institute Seminars. The English Program is a member of the Association of Departments of English of the Modern Language Association and of the Dickens Project at the University of California at Santa Cruz. Two students are sponsored every summer to attend the ten day Dickens World event at the end of August. Interested students should contact the APO.

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D. Other Features of the Ph.D. Program in English

1) Friday Forums and Sponsored Conferences

To ensure that some portion of every week is dedicated to fostering communal intellectual vitality and conviviality, the English Program sponsors Friday Forums, which bring to the GC internationally recognized scholars, writers, and publishers to discuss a wide variety of literary and cultural topics. This series of lectures and readings is followed by a reception with food and wine. Forums generally take place at 4 p.m. on Fridays, but many occur in conjunction with all-day conferences and interdisciplinary events. The Program sends out a full schedule at the beginning of every semester. Some Forums are devoted to special issues of student/faculty concern, such as financial aid, adjunct teaching, curricular changes, and the education job market. The first Forum of the Fall Semester is generally an orientation session for new students in the Program, and the last one in each semester, the Winter/Spring Revels, is a party not to be missed.

2) Program Communications (Including E-mail) and Changes of Address

A letter sent by the Program's EO to the faculty and students at the beginning of each semester functions as a general newsletter, summarizing information about faculty and student publications, special seminars, grants/fellowships, lectures, and upcoming academic events, including conferences.

Many important announcements are sent out via e-mail. Students are given an e-mail account at the GC when they matriculate. Students must provide a perfered e-mail address to the APO. Please also update the APO on all changes of street and e-mail address, as well as telephone number. In addition, students update their contact information through Student Web.

3) The English Students' Association (ESA)

The ESA is a student-run organization that seeks to improve living and working conditions in the Program. The ESA provides a forum for student concerns via meetings and its listserv, sponsors a network of student mentors, and runs an annual public conference. Information about subscribing to the ESA email list is available on a bulletin board in the lounge area. The ESA also creates, distributes and collects anonymous class evaluations, which are made available to all students in a binder kept in the lounge.

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4) The Doctoral Students' Council (DSC) and The Graduate Student Advocate

Students in all programs at the GC have formed the DSC, which brings their concerns to the administration; lobbies for their interests before the University Student Senate, the CUNY Board of Trustees, the Mayor's Office, and the State Legislature; supports intra- and interprogram student organizations; and provides legal services and funding for cultural activities. The DSC subsidizes the Advocate, a newspaper published six times annually. The English Program has three representatives on the council. The DSC is located in Room 5495, in the Robert E. Gilleece Student Center.
Phone: ext.: 7888; Fax: 212/817-1592

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5) The CUNY Library System and the New York Public Library

One of the consortial advantages of CUNY is its library system, which houses over six million volumes, 31,000 journal/periodical titles, and many resources available on microform and CD-ROM. Students enrolled at the GC have borrowing privileges at all twenty CUNY libraries, and they may return books, unless they are more than six weeks overdue, at any CUNY college. Renewals of books can be made only at the lending library; fines on overdue books can be paid at any system library (except Bronx Community and Hostos Community colleges and the Law School). The entrance to the GC's Mina Rees Library is on the first floor and is only open to CUNY students. An on-line public access catalog (CUNY+) permits users to determine the location and circulation status of nearly every book and periodical held by CUNY. Students and faculty can search CUNY+ from within any CUNY library, from many department and program offices, via the Mina Rees Library Web site, and from home. The site explains the library's hours and borrowing policy, hosts 60 full-text and citation databases and has may useful links and other services; it also provides interactive forms for making Interlibrary Loan (ILL) requests, renewing GC books, asking reference questions, and requesting library instruction. ILL arrangements make it possible to obtain material held in other collections throughout North America and the world. (When their research requires it, CUNY students and faculty may gain on-site access to collections at any of over 250 libraries in the New York City area using the "METRO card." For more information, inquire at the Library.)

One of the greatest storehouses of information and research material anywhere is the Humanities and Social Sciences Library of The New York Public Library (NYPL), located just ten minutes north of the GC, on Fifth Avenue between 40th and 42nd Streets. Faculty and students at the GC may secure a place to work in the Wertheim Study, located on the second floor of the NYPL where they are able to get material specially delivered to them, to keep most books on a designated reserve shelf for one month, and to enjoy a private place to study. If interested, students should take current GC ID to the Office of Special Collections in (NYPL) Room 316. Any member of the public has access to the noncirculating resources of NYPL; users can discover more about its abundant holdings by searching on-site catalogs (for material acquired before 1971) or CATNYP (an on-line public access catalog for material added to the collection after 1971). Older material is being gradually added to CATNYP: currently 2 million records for titles catalogued prior to 1972 have been added. Information about all branches of the NYPL is available here.

Please note that Brooklyn (http://www.brooklynpubliclibrary.org) and Queens (http://www.queenslibrary.org) have independent public library systems.

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II. Proceeding Toward the Ph.D. in English

Students in the Ph.D. Program in English complete the following requirements in earning their doctoral degrees:

Each of these requirements is explained more fully below.

A. Definition of Levels and Advancement to Candidacy

Tuition charges are based on a student's "level" within the Program, which is figured as follows:

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B. Registration Procedures

There are usually approximately 25 courses offered each semester in the department. Course descriptions for each semester are posted on the Program's Web site. Continuing students who are enrolled may sign up for courses during the initial registration period that runs about four weeks (usually in December and January for the Spring Semester, and in May and June for the Fall Semester). At that time, on-line registration is open to all students who do not have holds because of financial or academic concerns. There is a fee for late registration. All students are strongly encouraged to avoid this fee by registering on time.

In planning their course work students will want to refer to two publications:

To register online, go to www.gc.cuny.edu and click on Portal, then "Self Service Banner." The login asks for the student's Banner ID and PIN which is pre-set to be the student's six digit date of birth without slashes - month then day then year. Once you're in, you'll be asked to create a new PIN - this must also be six digits. Then just follow the instructions. If you have forgotten your PIN, go to the Registrar's Office to have it re-set.  

Students can change their registration during the add/drop period which extends through the third week of every semester.

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C. Course Credit Numbers and Credit Requirements

Courses in the Ph.D. Program in English - including the practicum for new teaching interns - are normally taken for 4 credits and a letter grade. Students may enroll in most regular (4-credit) English Ph.D. seminars for 2 credits; in such cases, the professor stipulates the amount of work that is required. Four-credit courses taken for 2 credits can be assigned only a pass/fail grade. Students who enter the Program with a baccalaureate degree alone may enroll in a maximum of three seminars for 2 credits; students who enter with a master's degree may take a total of two seminars for 2 credits. Note: 3-credit classes in other programs cannot be taken for 2 credits.

Students must take a minimum of seven credits per semester to maintain full-time status. Students must complete a minimum of 60 credits of approved course work (including transfer credit) for the Ph.D. degree, maintaining an average grade of B or better. Once 60 credits have been completed, students may continue to take classes for credit if they wish as long as they are at Level I or II.

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D. Specific Course Requirements

While students are expected to take most of their seminars within the English Program, they should not overlook courses offered in related disciplines or listed in groups at the back of each semester's "Announcement of Courses" booklet under:

Students interested in earning a certificate in one of these Programs while working toward the Ph.D. in English should be in contact with these Programs. Anyone wishing to take more than a total of two courses outside of English needs a Program Officer's permission to do so.

All students in the Program must take in their first year of enrollment a course in research and critical methodology, ENGL 70000 ("Introduction to Doctoral Studies in English," formerly ENGL 79500 "Theory and Practice of Literary Studies) for 4 credits. The 2-credit Pass ("P") grade option does not apply to this course.

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E. Independent Study Courses and Dissertation Workshops

Although the Program's course offerings are ample and wide-ranging, some students may want to undertake an independent reading or research project with a member of the doctoral faculty. Currently, the Graduate Center has imposed a cap on the number of courses, including independent studies, which all Programs can offer. Therefore, the Ph.D. Program in English can offer only a very limited number of independent study courses per semester. If a student wishes to do an independent study, he or she must first confer with a faculty member who will direct the independent study.  Students should be aware that while faculty members receive little or no compensation in their teaching schedules for an independent study, they may find reward in directing investigation into a mutually intriguing topic. Thus, students should take the initiative to define a specific project, one that relates to a professor's expertise and interest, before they ask for faculty sponsorship. Independent studies generally involve substantial reading, regular meetings, and significant written work. The student must then prepare a description of the course and give a rationale for why this course can be done only in the format of an independent study. The faculty member who will direct the independent study must sign off on the description and the rationale. The request, accompanied by the description and rationale, should be submitted to the Executive Officer no later than the first day of registration for the following semester.  The EO will make the final determination as to which proposals will be approved.

Students who have completed their course requirements, the Second Examination ("Orals"), and preliminary work on a thesis may find it helpful to enroll in "Dissertation Workshop" (English 91000), which is offered (for zero credits) each semester. The workshop is led by a professor with considerable experience in directing dissertations. Students prepare and read each others' work (including drafts of the dissertation prospectus), as well as discuss the job market and the academic profession.

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F. Transfer Credit

The English Program will accept a maximum of 25 credits earned in another graduate program toward the 60 credits required for the Ph.D. The following restrictions apply to these transfer credits:

A faculty member designated by the Program evaluates each first year student's work in another graduate program and sends written word, usually before the end of the student's first year of study, regarding the amount of credit that will be accepted in the English Program. Only course work recorded on official transcripts will be considered for transfer credit. Students enrolled in a master's degree program at the time of their application must, upon matriculation, submit an updated official transcript that shows all grades and/or the conferral of a degree in order for their work to be evaluated. Students transferring credit from outside the CUNY system may need to furnish the Program an appropriate university catalog and/or class syllabi.

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G. Grades

The following grades (and quality point values) may be given to students at the GC:

To remain in the English Program, students must maintain at least a B average.

The following grades may be given in particular circumstances:

 

The following restrictions apply:

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H. Grades of Incomplete and Their Removal

Students who are unable to complete their work for a course within the allotted time period may request a grade of incomplete ("INC") by completing an "Incomplete Contract" with the instructor before the last day of classes. The Registrar puts a hold on the registration of any student who has more than two grades of incomplete, and the English Program's Student Progress Officer oversees all such student records. Courses in which an unresolved incomplete grade is recorded do not count toward the 60 credits required for the degree (or the 45 credits required to advance to Level II). Students with multiple incompletes are in jeopardy of losing financial aid - both from the GC and from the Program.

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I. Overseeing Satisfactory Progress

The English Program takes very seriously each student's steady movement toward the doctorate. One member of the Program's administrative team is the Student Progress Officer, who pays close attention to the following impediments to a successful completion of the degree:

Working with the student and appropriate graduate faculty members, the Student Progress Officer attempts to establish reasonable time limits for the individual to move through the Program more expediently.

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J. Leaves of Absence

Students who wish to interrupt their doctoral study may be granted leaves of absence for up to a total of four semesters. Students should apply for a leave at least two weeks before the first day of classes for the semester in which the leave is to begin. If the leave is warranted, the EO will forward the application to the Office of the Registrar approving it. Leaves of absence must be cleared by the Office of Financial Aid, the Mina Rees Library, the Bursar, the Business Office, and (if applicable) the Offices of International Students and Residence Life. During the period of the leave, no changes in academic status - including the scheduling or taking of any of the required examinations, moving from one tuition level to another, applying for an en-route degree, advancing to candidacy, and defending a dissertation - can occur. Students who are not United States citizens should ensure that a leave of absence does not affect their visa status.

The Office of the Registrar automatically generates registration materials for returning students based on the period of time stipulated for the leave of absence.

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K. Withdrawal from the Ph.D. Program and The Graduate School

Students who voluntarily withdraw from the Program must Request a Withdrawl to the EO. Withdrawals must be cleared by the Office of Financial Aid, the Mina Rees Library, the Bursar, the Business Office, and (if applicable) the Offices of International Students and Residence Life. To return to the Program, a student applies for readmission and is evaluated by the Admissions Committee. Students who have been withdrawn from the program for four years or less fill out an Application for Readmission. Students who have been withdrawn from the program for more than four years will be required to apply to the program as a new student, and must obtain an Application for Admission from the Admissions Office.

Information regarding proportionate tuition refund appears each semester in the GC Student Handbook . The Office of Financial Aid has details regarding the repayment of federal loans when an individual's status as a student changes. Students should familiarize themselves with these fiscal schedules if they are considering withdrawing from the Program. To avoid full tuition liability for a particular semester, for example, they must withdraw before the end of the third week of classes for that semester.

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L. En-route Masters Degree

Students enrolled in the Ph.D. Program in English may apply for an en-route Master's degree. Students interested in this degree must first have already completed 45 GPA hours, all with a B or better, of which no more than 12 hours are from transfer credits.  The student must also have passed the 1st exam and have a B or better in ENGL 70000 or 79500. After ensuring that that they have met these requirements, students then approach a faculty member to supervise their MA capstone paper or project (an MA thesis equivalent). Ideally, this professor should be one the student has worked with in the past, and the thesis equivalent may build on but must significantly devlop a paper originally written for a course. It is expected that the paper be 20-25 pages in length. In collaboration with the supervisor, students choose an additional faculty member to serve as a second reader. Please be aware that professors do have the right to refuse to take on this extra work. Once students have completed the paper/project and it is acceptable by both the supervisor and reader, they fill-in the en-route MA approval form and have the supervisor and second reader sign it, and submit it along with the paper to the APO for Program approval at least one week prior to the filing deadlines. The APO will submit the application for an en-route MA to the Office of the Registrar on behalf of the student.

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M. The New York City Interuniversity Doctoral Consortium

The Consortium helps to unite graduate students at seven New York area universities by enabling them to take courses at any institution within the consortium, which is made up of Columbia University (including Teachers College), Fordham University, New School University, New York University, Princeton University, Rutgers University (New Brunswick campus) and SUNY - Stony Brook. Participants are subject to the academic regulations of the host institution - including its calendar, grading system, and academic honor system - but they pay tuition to their home institution. These requirements apply:

Students who want to register for courses through the consortium should first try to contact the professor teaching the course or at least the department to make sure the course is indeed open. Students should then obtain a "Permit Out" form and an Inter-University Registration Form. Students complete these forms, getting approvals from the EO and the Vice President for Student Affairs. (The "Permit Out" form should be returned to the Registrar during the registration period, before the semester begins.) Other signatures on the Inter-University Registration Form must be obtained from appropriate personnel at the host institution. Students return this completed form to the Registrar no later than the end of the third week of the CUNY semester. Students who drop a course at a host consortium institution must notify both institutions and follow the appropriate instructions for withdrawing.

Students may also take courses at the Bard Graduate Center for Studies in the Decorative Arts, Design, and Culture.

Students affiliated with the Medieval Studies Certificate Program may register for seminars in the doctoral program at General Theological Seminary, where they also have access to the library. They should see the Coordinator of the Medieval Studies Certificate Program.

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III. Negotiating the Principal Hurdles

A. The Foreign Language Requirement

Students are not required to meet the language requirement within a fixed number of years, but they must do so before they may advance to candidacy and, thus, achieve Level III status.

Students must demonstrate language proficiency in two languages besides English in any of three ways.

Students who have passed the Second Exam, fulfilled their language requirements, and completed at least 60 credits of coursework should e-mail the APO with his/her Banner ID, tentative title of the dissertation, expected date of completion, supervisor's name, and tentative committee members.. The student will become a Level III student (and thus enjoy a significant drop in tuition) only after this information has been submitted to the APO. Please note: once students have advanced to candidacy, they may no longer enroll for courses for full credit (and thus earn a letter grade). Students who wish to complete a certificate program should be especially aware of this, as all coursework required for the certificate must also be completed before advancement. Level III students may continue to register for classes as auditors, but it is expected that most of the student's time will be devoted to writing the dissertation.

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B. The Program's Major Examinations

These examinations are:

1) The First ("Comprehensive") Examination

The First ("Comprehensive") Examination - often referred to as "the Comps" - tests student reading skills, as well as the extent and particularity of students' knowledge about the range of literature and criticism in English. To read the Learning Goals of the First Exam, click here.

All students, regardless of educational background, are required to take this exam at the end of their first year of study. This all-day exam is usually scheduled for the Friday of the third week in August; the APO will announce the exact exam date at least 4 months in advance.

The examination consists of four sections (divided into two parts). Students arrive with the first section already prepared, they take the second and third sections in the morning (from 9:00 to noon), and section four in the afternoon (from 1:30 to 4:30), on a single day. Students will not be permitted to sit for the written examination if they do not bring Essay I-A (the "passport essay") to the testing room. Results are available within three weeks and before each semester's deadline for filing for a change in registration level.

Information about examination dates is distributed via e-mail. Each examination is read by three members of the doctoral faculty, who award grades of pass or fail to each section of each part. When their judgment is not unanimous, the section(s) in question will be read by an arbitration committee and the EO; the same is true of any section that all three readers grade a failure. Students must retake any section of the test they fail, but they need not repeat sections they have passed. The retake day is usually scheduled for the Friday of the third week in January; the notification letter will contain an exact date. Students who fail the Comprehensive Examination twice will usually be asked to withdraw from the Program. Readers may pass particularly distinguished examinations "with distinction," a notation, reserved for work that is uniformly excellent, that appears on the student's official transcript.

Students may best prepare for the Comprehensive Examination by taking a wide variety of courses; many also form study groups, meeting during the months before the August test date. Most student groups make up practice exams and discuss the readings; they also offer helpful moral support during the months before the exam. In 2000, a truly invaluable guide to the exam was created English Program students. "Comprehending the Comprehensives" contains study suggestions, and sample questions and answers.

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2) The Second ("Orals") Examination

Students more thoroughly demonstrate their powers of discernment, analysis, and eloquence on the Second Examination, commonly referred to as "Orals." To read the Learning Goals of the Second Exam, click here.

This is a two-hour examination in three fields, administered by a committee of three professors. All examiners must hold appointments to the doctoral faculty in English at The Graduate Center; any exceptions - for a student doing interdisciplinary work, for example - require the Executive Officer's approval. Students take the Second Examination within one year of completing all their course work and meeting other Program requirements.

In planning for the Second Examination, students should:

Students who have passed the Second Exam, fulfilled their language requirements, and completed at least 60 credits of coursework should e-mail the APO with his/her Banner ID, tentative title of the dissertation, expected date of completion, advisor's name, and tentative committee members. The student will become a Level III student (and thus enjoy a significant drop in tuition) only after this information has been submitted to the APO.

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C. The Dissertation: The Prospectus, The Dissertation Itself, and Its Defense

1) Choosing and Working with a Dissertation Supervisor

One of the most important choices a student in a doctoral program makes is that of a dissertation supervisor. Students will want to ask many questions in coming to a decision: Who is an expert in areas that the dissertation will address? Who can offer important bibliographical data or teach key methodological skills? What about this dissertation would an individual professor find rewarding enough to justify spending many hours working on it? Who can offer guidance on how to employ and maintain a particular critical approach? Who will read chapters judiciously, carefully, and fairly? Who will encourage the dissertation's completion and its excellence? Who will be able to write eloquent, forceful letters - and perhaps make key telephone calls - about the dissertation's contribution to knowledge when its writer enters the job market? Faculty mentors, trusted professors, student colleagues, and Program Officers can all offer advice. Students are free to make their choices, and faculty members are free to accept, or to decline, the request.

Usually, student and supervisor will have established a good working relationship before the dissertation has taken much shape; the supervisor may well have been the chair of the Second ("Orals") Examination Committee, the chief reader of the prospectus, and a long-standing adviser. The process of writing a dissertation may lead a student to alter an original understanding with a supervisor, however; in such cases it may seem mutually wise for the student to seek a different supervisor. Approval of the Executive Officer is required.

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2) The Dissertation Prospectus and Its Approval

The dissertation prospectus should consist of at most ten (10) pages of descriptive material. (This is the usual length of most project descriptions that accompany applications for dissertation-year awards in national competitions.) The prospectus absolutely cannot be longer than ten pages. The prospectus should provide a compact, concise blueprint for a dissertation by including:

Additionally, each prospectus should include as supplementary pages an ample working bibliography for the project. The bibliography has no page length requirements. Students must submit a copy of the prospectus within six months of passing the Second ("Orals") Examination (nothing prohibits them from submitting it beforehand). Students who intend to apply for a dissertation-year fellowship from The Graduate Center should submit the prospectus, approved by their supervisor, to the English Program Office by early November so that there will be adequate time for its review (and possible revision) before the 15 January dissertation-year fellowship deadline.

Writing a prospectus is one focus of English 91000 ("Dissertation Workshop"), a practical workshop that students who have completed their course work are urged to attend.

When the dissertation supervisor judges that a prospectus warrants approval, the following procedure is followed.

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3) Progress on the Dissertation, the Dissertation Review form, and Appropriate Registration

"ABD" ("all but dissertation") remains one of the most familiar and haunting acronyms of any graduate school. Students should submit written work for review at least once each term. Supervisors should make every effort to provide concrete, specific, and practical advice, as well as to act promptly on work submitted. Unless they have an approved leave of absence, students who have completed all degree requirements except for the dissertation must maintain their status at The Graduate Center by registering each semester for English 90000 ("Dissertation Supervision"). To get a satisfactory grade ("SP") in this course, students must submit written work-ideally a draft of at least one chapter-each term. Students may need to spend a great deal of time reading in this process, but writing is obviously the sine qua non of finishing a dissertation. Students who submit no work at all during a semester risk receiving a grade of "NRP", signifying "no record of progress". After a student has received two NRP grades in succession, an unfavorable "Satisfactory Academic Progress" report will be generated for that student during the following semester.  In order for that student to be permitted to register in the subsequent semester, he or she must meet with the Student Progress Officer to develop a plan for getting his or her dissertation research back on track.

Students and doctoral faculty members follow a specific dissertation review process.

The supervisor informs the Executive Officer and the APO when a chapter has been approved. The student should verify that this has been done.

• If one person finds the chapter unacceptable, the supervisor calls a meeting of all the readers and the student, after which the student may agree to revise the chapter, or the student may choose another reader, or the objecting reader may withdraw from the committee. (If both readers find the chapter unacceptable, the Executive Officer must review the case.) There is no need to convoke a meeting of the readers if they all find the chapter acceptable, but if a student requests one, the supervisor will arrange it.

• Revisions must be completed within one semester, and resubmission of the chapter follows these same procedures.

The Student Progress Officer reviews each Level III student's case annually. This dissertation review process is meant to ensure that a student is able to complete at least the first chapter of a dissertation in the year following the prospectus's approval, receiving timely guidance in its composition and revision. Please note that this process must only be followed for the first chapter.

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4) The Dissertation Proposal Clearance: Human Participants Form

All students who have advanced to Level III status must submit a "Dissertation Proposal Clearance: Human Participants" form to Ms. Hilry Fisher, Director of Sponsored Research, in the Office for Research and Sponsored Programs (ORSP [Room 8309; telephone: 212/817-7523; fax: 212/817-1629; hfisher@gc.cuny.edu]). On this form students indicate that human participants are - or are not - an aspect of their research. This is a requirement for students in every Ph.D. program, whether or not their research includes human participants. The form becomes part of the student's file in the Office of the Registrar. Students will not be permitted to deposit their dissertation (and thus graduate) unless this form is on file even if their research included no human participants. Students receive this form in the mail from the Office of the Registrar when they advance to Level III status; applications and instructions are also available from Marilyn. It is the student's responsibility to report any revisions in research methodology to the ORSP.

This requirement underscores the fact that students in the English Program are part of a large community of scholars in diverse disciplines at The Graduate Center. The U.S. Department of Health and Human Services requires The Graduate Center's Committee on the Protection of Human Subjects to review all students' research designs for compliance with federal laws regulating research on human subjects; any research that involves human participants must be approved by this committee before it may begin. Ethical standards established by professional societies and endorsed by The Graduate Center further uphold the importance of this requirement.

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5) The Dissertation: Defense and Depositing

After the supervisor has approved the complete dissertation and the committee of readers has determined that it is of a quality that will permit its formal defense, the student is permitted to schedule the Third Examination, an oral dissertation defense at which he or she answers questions about the work posed by all three readers.  The Assistant Program Officer should be informed of the defense date and time, committee members and dissertation title at least one month in advance.

The committee members must then determine if the dissertation is:

When the dissertation has won the committee's (and executive officer's) approval, the supervisor submits a Report of Final Examination to the Provost.  Students who pass this hurdle have completed all academic requirements for the Ph.D. degree.  Now they need only to submit three unbound copies of the dissertation in its approved final version of the dissertation to Ms. Judy Waldman, the Dissertation Assistant (Mina Rees Library Room 1100.05; telephone: 212/817-7069; fax: 212/817-2982; jwaldman@gc.cuny.edu).  This final version must conform to specific instructions regarding footnotes (or endnotes), margins, pagination and section sequence, paper quality, spacing, and typefaces.  These and other matters are stipulated clearly in the detailed "Instructions for Preparing the Doctoral Dissertation," copies of which are mailed to students when they are admitted to candidacy; they can also be found online. Students should CAREFULLY consult these instructions before hitting the "print" button for what they hope will be the final copy of their dissertation.  In addition, before their dissertation can be accepted, students must present proof that their records have been cleared by the Circulation Librarian, and by the Offices of Financial Aid, Residence Life, the Bursar, and the Registrar.  Students are wise to consult recently accepted dissertations for matters of format and organization.  Copies of all dissertations written by recipients of the Ph.D. in English are found in the English Thesis Room (Room 4406.11 and the Johnson Temple Study at the back of room 4406 ); originals are also found in the library in the Dissertation Reading Room

Students who hope to have their degree conferred by a specific date (at the Commencement ceremony in late May/early June, for example) should take into account the fact that nearly every dissertation will require some emendation after the defense. 

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6) Dissertation Prizes

The English Program awards seven different dissertation prizes:

If a student wishes to be considered for a prize, he or she should notify both the dissertation supervisor and the APO no later than March 1st , even if they have not yet defended (but plan to have done so by May 1st ). The actual nominations are made by the supervisors and seconded by at least one other committee member. Faculty are sent instructions about this process in March. The student must make sure that the APO has a copy of the complete dissertation no later than April 15th . Prizes are usually announced at the end of May; winners will be notified in writing.

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D. The English Program's Job-Placement Efforts

Together with the Program's Placement Committee, which includes several faculty members and students, one of the English Program's Deputy Executive Officers oversees a program to assist students who have nearly (or have recently) completed the Ph.D. degree in finding permanent jobs in universities and colleges.

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IV. Financial Aid and Teaching Internships

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A. Financial Assistance at the GC

Financial assistance to students in the Ph.D. Program in English comes in two forms (fellowships and loans) and from two principal sources (The GC and the English Program, each with its own application forms). All fellowships and other forms of financial assistance require a student to register full time each semester and to make satisfactory academic progress. Most doctoral students in English support themselves at least in part through adjunct teaching.

To apply for Federal Aid (Work-Study or Loans), follow the instructions provided by the Office of Financial Aid.

To apply for a Tuition Waiver (available to any student teaching in a CUNY college within his or her first 10 semesters), you must notify the English Program of your teaching assignment for the following academic year.  In the spring, the APO sends out an email requesting this information.

To apply for an English Program Dissertation Fellowship, see section “C” below.

The Office of Financial Aid website contains information about additional sources of funding.

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B. Adjunct Teaching and Graduate Assistant A Positions

Most students in the English Program get training as adjunct instructors in CUNY college classrooms. Graduate students in English usually teach composition, though they are often invited to teach literature as well. At many CUNY colleges composition courses bear more credits than do literature classes, so adjuncts, who are paid by the credit hour, can earn more by teaching them. Please note that these adjunct teaching positions are not Financial Aid awards; they are positions created and paid for by the colleges where the student will teach.

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1) Obtaining an Adjunct Teaching Job Through the Internship Program

Departments of English on individual CUNY campuses make all decisions in matters of faculty hiring. Students are chosen by - not "placed" in - a department; they may apply directly and independently for teaching positions anywhere in the system. For well over a decade, however, the Ph.D. Program in English has tried to assist its students by locating such jobs largely through the Internship Program, directed by Professor Ammiel Alcalay (DEO). Students who have not taught at CUNY before are not required to join the Internship Program in their first year of study; they may do so anytime before they advance to candidacy. The Internship Program seeks to provide four specific services:

All the CUNY colleges have participated in the Internship Program in one way or another during the past decade. In Spring 2002, some 165 English Ph.D. students (and over ten students in other programs) were teaching via this internship network at a CUNY college.

b. The Practicum (ENGL 79000 ["Teaching College English"])

Most CUNY colleges have a practicum that is tailored to that campus's student body and composition philosophy. It is taught by a composition specialist at that college. Participants discuss theories of teaching composition and their actual experiences. Readings and course requirements vary, but all students are trained in writing pedagogy. The practicum carries four credits which count toward the Ph.D. degree (letter grades are assigned). It is a requirement for all students in the English Program who are first-time instructors at a CUNY college. Students who accept a teaching position at a second CUNY college are not expected to enroll in a second practicum.

For budgetary reasons, practicum courses are offered only during the Fall Semester. Students should take this into consideration because, without formal pedagogical training, they will find it difficult to get a job. Thus, teaching for the first time within CUNY during a spring semester or a summer session is generally not an option.

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c.Adjunct Pay Rates, Limitations on Teaching, and Benefits

CUNY adjuncts are paid according to a scale based on an hourly rate that starts at $53.60. Please note that all compensation rates listed in this Guide are currently being renegotiated. This figure is multiplied by the number of credit hours a course carries (which varies from three to six), then multiplied again by the number of weeks in the college's semester (14 or 15 weeks at all but Kingsborough and LaGuardia Community colleges).

In any given semester, adjuncts may teach as many as three courses totaling no more than nine credit hours at one CUNY college; they may also teach one course, for no more than six credit hours, at a second CUNY college. Most students in the English program find that teaching two courses per semester, in addition to their responsibilities taking classes, preparing for exams, or writing a dissertation, keeps them very busy.

Adjuncts who teach at least six credit hours within CUNY for each of two consecutive semesters are eligible, after the second semester, for health insurance benefits. This provision does not apply to students employed as a Graduate Assistant A.

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2) The Procedure for Obtaining a non-Internship Adjunct Teaching Job in CUNY

Once a student has gained teaching experience (even before your matriculation into the Ph.D program), students may apply for jobs directly at the Colleges.

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3) Graduate Assistant A Positions (Grad A)

Grad A positions are available in limited number only at Hunter and Queens colleges, ordinarily for a nonrenewable period of three years. Students apply for them by sending a letter, with a curriculum vitae, to the appropriate chair of the Department of English, stating specifically that they wish to be considered for this position. Applications should be submitted in the Fall Semester, usually for review during the spring and possible appointment the next academic year. Graduate Assistant A positions are almost always filled by continuing students.

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C. Dissertation Fellowships

The Ph.D. Program in English strongly encourages its students to seek funding for the dissertation year from sources outside The Graduate Center. These sources include the American Association for University Women (AAUW), the Woodrow Wilson National Fellowship Foundation (which oversees the Charlotte W. Newcombe Doctoral Dissertation Fellowships), and the National Endowment for the Humanities (NEH). Information about such fellowships is available from the Modern Language Association (MLA), especially through listings in the annual PMLA Directory (the September issue), as well as from postings on the Program's bulletin board in the lounge (room 4406).

Some dissertation-year fellowships are also available from The Graduate Center and from the Program; each has its own application process and timing. To qualify for funding, a student must have been advanced to candidacy, and his/her dissertation prospectus must have been approved at least two weeks before the application deadline. The "Advancement to Candidacy for the Doctoral Degree" form requires review by the Office of the Provost and the Office of the Registrar; a time lag can occur in this process, and students should plan accordingly. Some funding sources outside CUNY set earlier deadlines for the receipt of applications and hence for a student's advancement to candidacy (15 November for the AAUW and Newcombe Fellowships, for example).

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Appendix: Two Sample Schedules for Meeting the Requirements for the Ph.D. in English

Students with B.A. only

Academic Year One Take 3-5 seminars taking into account gaps in knowledge in preparation for the Comps Take the one required course (ENG 70000) Prepare abstract for paper to deliver at ESA-sponsored Student Conference Consider ways to pass one of the two required foreign languages Form a study group by Spring Semester to prepare for Comps Academic Year Two Pass the Comps in August Take 4-6 seminars Show proficiency in at least one of the two foreign languages required for the degree Prepare abstract for paper to deliver at ESA-sponsored Student Conference Academic Year Three Move to Level II tuition status Complete remaining course requirements Identify potential field areas for Orals; discuss reading lists with potential examiners Send abstract to a program committee to present a paper at a non-CUNY conference Show proficiency in a second foreign language Academic Year Four Submit Orals reading lists for approval; upon approval, set Orals date Pass Orals (within one year after completing all course work) Submit an approved dissertation prospectus to Executive Officer within six months of passing Orals Present paper at a conference Academic Year Five Submit final, revised (if necessary) dissertation prospectus no later than end of Fall Semester Within one month of the prospectus's approval, establish dissertation committee Submit a first chapter of dissertation, first to supervisor and then to the two other readers Consider sending article based on revised seminar paper or other work to journal for publication Present paper at a conference Apply for dissertation-year fellowship During summer begin to assemble letters, CVs, and other material for job search Academic Year Six Meet with Placement Officer about job search early in Fall Semester Apply for jobs, beginning with listings in ADE Job Information List (available in September) Attend MLA convention Complete dissertation Send dissertation chapter(s) to journal(s) for publication Deposit dissertation and attend Commencement in June

Students with M.A.

Academic Year One Take 3-5 seminars taking into account gaps in knowledge in preparation for the Comps Take the one required course (ENG 70000) Make sure that transfer credit for M.A. degree (or graduate-level work) is in order Prepare abstract for paper to deliver at ESA-sponsored Student Conference Show proficiency in at least one of the two foreign languages required for the degree Form a study group by Spring Semester to prepare for Comps Academic Year Two Pass the Comps in August take remaining seminars to meet the 60-credit requirement (including transfer credit) Identify potential field areas for Orals; discuss reading lists with potential examiners Show proficiency in a second foreign language Send abstract to a program committee to present a paper at a non-CUNY conference Academic Year Three Submit Orals reading lists for approval; upon approval, set Orals date Pass Orals (within one year after completing all course work) Submit an approved dissertation prospectus to Executive Officer within six months of passing Orals Present paper at a conference Academic Year Four Submit final, revised (if necessary) dissertation prospectus no later than end of Fall Semester Within one month of the prospectus's approval, establish dissertation committee Submit a first chapter of dissertation, first to supervisor and then to the two other readers Consider sending article based on revised seminar paper or other work to journal for publication Present paper at a conference Apply for dissertation-year fellowship During summer begin to assemble letters, CVs, and other material for job search Academic Year Five Meet with Placement Officer about job search early in Fall Semester Apply for jobs, beginning with listings in ADE Job Information List (available in September) Attend MLA convention Complete dissertation Send dissertation chapter(s) to journal(s) for publication Deposit dissertation and attend Commencement in June

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