GC Organization Designation Policy

Download the IT Organization Designation policy or review the policy below.
 

Executive Officers and Administrative Supervisors have the authority to create an email out of office reply if deemed necessary.

Primary Orgs:

• An entity must meet one of the following criteria to qualify for designation as a primary organization:
  • Identified as a ‘Dept ID Description’ in the employee listing managed by HR
  • Identified as a GC Ph.D. program in the primary listing on the GC website o Identified as a GC Master’s Degree program in the primary listing on the GC website
  • Identified as a Center or Institute in the primary listing on the GC website
  • Identified as a special exception approved by the IT Director of Systems Services
• Note:
  • A sub- entity may be grouped under its parent entity for data management purposes, even if it meets one of the criteria above
  • An entity fulfilling one or more criteria above can be denied designation as a Primary Org by the IT Director of Systems Services o
• For any Primary Org:
  • A departmental GC email address is created with the seven-character IT official abbreviation for the org used as an alias
  • IT will use the Primary Orgs to identify departmental affiliations for individuals
  • GC SharePoint sites are only created with a Primary Org as a sponsor

Secondary Orgs:

• An entity must meet one of the following criteria to qualify for designation as a Secondary Organization:
  • Identified as an entity containing members who require access to HR’s Time and Leave system; typical examples include SoJ, MHC
  • Identified as an entity to which GC IT resources are assigned, which for data management purposes must be inventoried and tracked, such as Restaurant Associates
• Note:
  • An entity fulfilling one or more criteria above can be denied designation as a Secondary org by the decision of the IT Director of Systems Services

For any Secondary Org:

• Neither the organization nor an individual member (unless said member holds another qualifying role relative to the GC) will be eligible for a GC e-mailbox; a GC mail-enabled account may be established upon approval by the IT Director of Systems Service s for a given individual
  • Neither the organization nor an individual member (unless said member holds an other qualifying role relative to the GC) will be eligible for a GC voice-mailbox, except upon specific approval by the IT Director of Systems Services
  • Access to other GC IT services is determined on a case-by-case basis by the IT Director of Systems Services

Retired Orgs:

• Any existing Primary Org or Secondary Org which is deemed no longer suitable for either such designation will be designated a Retired Org, and any residual IT components will be reassigned to a current org or will be decommissioned