Building Entry Policy

June 7, 2022

The Graduate Center is committed to maintaining safe, COVID-free classrooms and shared spaces for students, faculty, staff, and visitors. To enter the Graduate Center and all CUNY sites, CUNY students, faculty, staff, and recurring visitors are required to provide proof of their COVID-19 vaccination through the CLEARED4 health validation platform. All are required to present a valid CUNY Access Pass in CLEARED4 by presenting their Access Pass when entering the Graduate Center to scan at the appropriate kiosk based on status (current CUNY student, faculty/staff; ACE student, vendor/contractor, or recurring visitor).

One-day visitors, those who are coming to the Graduate Center for only one day, must provide proof that they are fully vaccinated or have had a negative COVID-19 molecular (PCR) test performed by an accredited lab taken no more than 7 days prior to the visit. One-day visitors may present proof of vaccination by presenting either a CDC Vaccination Card or the NYS Excelsior Pass or present proof of a negative COIVD-19 PCR test by presenting a copy of the lab results.

The COVID-19 Health Screening Building Entry Matrix notes the type of identification and proof of vaccination that is required when entering the building.

COVID-19 Health Screening Building Entry Matrix

CUNY Students, Faculty, Staff, ACE Students, Recurring Visitors

 

Photo ID

Valid CLEARED4 Pass

NYS Excelsior Pass*

CDC Vaccination Card*

ID Documents

CUNY Students

Required

Required

 

 

CUNY ID

CUNY Faculty and Staff (Employees)

Required

Required

 

 

CUNY ID

Research Foundation CUNY Employees

Required

Required

 

 

RF/CUNY ID

Graduate Center ACE Students (AISI/LP2)

Required

Required

 

 

GC ID

CBS Collins Employees

Required

Required

 

 

N/A

CUNY TV Mayor’s Office of Media Employees

Required

Required

 

 

NYC Media ID

Recurring Visitors: Visiting Scholars, Researchers, Emeriti/Retired Professors (not on payroll)

Required

Required

 

 

GC Temp ID GC Retiree ID

Onsite Contractors/Vendors

Required

Required

 

 

State/Picture ID

One-Day Visitors

 

Photo ID

Valid CLEARED4 Pass

NYS Excelsior Pass*

CDC Vaccination Card*

ID Documents

Non-CUNY One-Day Visitor/Guest

Required

 

Required

Required

Or negative PCR test taken within 7 days of visit

State/Picture ID

GC Alumni visiting the GC library

Required

 

Required

Required

GC Alumni ID Friends of Library Card

CUNY BA Alumni visiting the GC library

Required

 

Required

Required

CUNY BA Alumni ID and State/Picture

ID

Friends of the Library visiting the GC library

Required

 

Required

Required

Friends of the Library ID and

State/Picture ID

Members of Public Attending an Event

Required

 

Required

Required

State/Picture ID

Contractor/Vendor onsite for only one day

Required

 

Required

Required

State/Picture ID

Parents/Guardians of Children** Enrolled in Childcare Center who will be on campus for more than 30 minutes**

Required

 

Required

Required

State/Picture ID

USPS, UPS, Fed Ex, DHL, Vending, Delivery who will be on campus for more than 30 minutes***

Required

 

Required

Required

State/Picture ID

*Present either a valid NYS Excelsior Pass or a valid CDC Vaccination Card
**See Exception for Visitors under 5
***See Exception for Short Visits with No Close Contact

Campus Access for Visitors

To protect the health and safety of the Graduate Center community, CUNY’s visitor policy requires all visitors to provide proof of being fully vaccinated against COVID-19 or provide proof of a negative COVID-19 PCR test taken within the seven days prior to visiting a CUNY site. All visitors must be approved prior to accessing campus.

Recurring Visitors:

Recurring visitors, those who are coming to the Graduate Center for reoccurring campus visits (e.g., participation in research, multi-day colloquia/seminars, etc.) or the Graduate Center is an assigned work location (vendors/contractors), must request a CLEARED4 CUNY Access Pass for Visitors at least seven days before the first scheduled date of visiting the Graduate Center.

Recurring visitors include individuals who are emerita faculty, visiting scholars/professors, vendors or contractors who are coming to the Graduate Center regularly to participate in scholarly work or work on campus as part of a contract or project (e.g., capital projects/maintenance).

Request CLEARED4 CUNY Access Pass for recurring visitors by submitting the Request CLEARED4 CUNY Access Pass for Visitors Form.

One-Day Visitors:

One-day visitors, those who are coming to the Graduate Center for only one day, must provide proof that they are fully vaccinated or have had a negative COVID-19 molecular (PCR) test performed by an accredited lab taken no more than 7 days prior to the visit. Day visitors may present proof of vaccination by presenting a CDC Vaccination Card or the NYS Excelsior Pass, or may present proof of a negative COIVD-19 PCR test by presenting a copy of the lab results.

One-day visitors include individuals who are prospective students, guest speakers, researchers, or participants in research, or members of the general public who are attending a public program or campus event.

Hosts of one-day visitors must inform the Office of Public Safety of who is coming to the Graduate Center by sending an email that includes the visitors name and purpose of the visit to security@gc.cuny.edu with a copy to jflaherty@gc.cuny.edu at least 24 hours before the scheduled visit.

Exception for Short Visits with No Close Contact:

Visitors who are on campus for 30 minutes or less per visit do not have to comply with any COVID-19 vaccination or surveillance testing requirements applicable to CUNY staff unless the visitor expects during that time to be less than 6 feed distant of another person for a total of 15 minutes or more.

Exception for Visitors under 5:

At present there is no vaccine available to individuals under the age of 5. The requirements for these children are:

TYPES OF UNDER 5 GROUPS

Description

CUNY Protocol

Accompanying a visitor

Children accompanying a visitor who have business to tend to on campus for a limited time.

  • Child exempt from testing
  • Recommended masking for children 2-5 years of age who are not eligible yet for the vaccine

Attending events

Children attending an event, performance, or assembly where a large group will congregate for an extended period.

  • Child exempt from testing
  • Limit access on campus
  • Recommended masking for children 2-5 years of age who are not eligible yet for the vaccine

Enrolled in Programs

Children who routinely come to CUNY facilities to participate in a program.

  • Require weekly testing
  • Recommended masking for children 2-5 years of age who are not eligible yet for the vaccine

Masking (Face Coverings)

The CUNY Graduate Center will continue to follow New York State’s and the University’s COVID-19 protocols. Masking, while recommended, is now optional inside CUNY buildings. While many people will continue to mask, doing so in no longer mandatory. Masks are available to those who need on upon entry.

Monitor Your Health

Regardless of your vaccination status, if you are feeling sick, get tested then stay home. If you have tested positive for COVID-19; stay home for five days. If you are fully vaccinated and have been exposed to COVID-19; test after five days. If you are not fully vaccinated and have been exposed to COVID-19; quarantine and test after five days.

CUNY mandates that all students taking in-person and hybrid classes have up-to-date COVID-19 vaccinations, which includes a booster when eligible, and to upload proof of up-to-date vaccination in CUNYfirst. Maintaining up-to-date COVID-19 vaccination status is the single most important thing you can do to protect yourself and keep CUNY and the Graduate Center safe.

CUNY expects all students, faculty, staff, and visitors to follow CUNY’s COVID-19 Safety Guidance .

Graduate Center IDs

If you are a new student or a new hire since March 2020 and need a Graduate Center ID, please:

  1. Email security@gc.cuny.edu from your Graduate Center email address. Put “ID Card” as the subject.
  2. The email body must contain your name as it appears in CUNYfirst, your program and your mailing address.
  3. Attach a “passport type headshot” JPEG picture taken within the past six months.

Security is making on-site IDs Monday-Friday, 9 a.m.-7 p.m. in Room 9124, with no appointment needed.

Claim Your CLEARED4 Profile and Retrieve your CUNY Access Pass:

  1. Find the email that was sent from no-reply@CLEARED4work.com entitled Cleared for CUNY Access. (Check all CUNY and personal accounts if you don’t see it in your Graduate Center account.)
  2. Click on the personalized link in the email to register on the CLEARED4 platform and to access your pass. Note: This link is unique to you and will always bring you to your CLEARED4 account for viewing your Access Pass. Do not share this link with anyone else.
  3. You will be prompted to read and accept the CLEARED4 disclaimer before you can claim your CLEARED4 account. Click Read and accept disclaimer button.
  4. Provide the personal information requested.
  5. Click on the “Show Access Pass” button to access your CLEARED4 Access Pass.

You can access your pass at any time by navigating to your personal link from the registration email or text message.

Click the Show Access Pass button.

Your Access Pass has your name, date, and your QR code, which is tied to your profile. You can print this page out, or pull it up on your phone upon entry to a CUNY location.

How to bookmark your CUNY Access Pass on your smartphone:

  1. Access your pass by navigating to your personal link from the registration email and click the "Show Access Pass" button.
  2. With your pass open in the browser,
    • Android - click on the three-dots icon in your browser to access settings, and click “Add to Homepage”
    • iPhone - click on the “Add to Homepage” icon in the bottom menu
  3. Enter the name of your shortcut and click “Add.” You will now be able to access your pass from the shortcut on your home screen at any time.

Watch this quick how-to video.

Note: To obtain a CUNY Access pass, CUNY students and employees must submit proof of vaccination through CUNYfirst. CUNY Research Foundation employees can access the RF Vaccination Verification system here.

Please see CUNY Access – CLEARED4 Guide for Vaccinated CUNY Students, Faculty and Staff on the CUNY IT Help page for detailed information on setting up and using the CLEARED4 Access Pass. CLEARED4 FAQs are available on the CUNY IT Help page as well.

For questions regarding vaccine status and CLEARED4, employees can reach out to the Office of Human Resources at covid-19screening@gc.cuny.edu. Students with questions about their vaccine status can contact our campus location vaccine authority (LVA) liaisons at lva@gc.cuny.edu. The #CantStopCUNY website also has entry policy information.

We encourage everyone to get vaccinated. For those who are not, CUNY has retained Applied DNA Clinical Labs LLC (ADCL) to provide COVID-19 testing on campus. Tests are available to students and employees at no cost. In addition to the site located at the Graduate Center on the first floor, there are 19 other testing sites at locations across CUNY.

Students whose vaccine verification form is pending approval by the Office of Student Affairs, or students who have an approved religious exception or medical exemption will get an email from CLEARED4 asking them to sign up for weekly testing. Vaccinated students will be removed from the routine testing program once they upload their vaccination verification form and the form is approved in CUNYfirst. Note that vaccinated individuals may still be called for the random testing program.

Employees who have not yet uploaded their proof of vaccination to CUNYfirst (or approval by Human Resources is pending), will get an email from CLEARED4 asking them to sign up for weekly testing. Vaccinated employees who voluntarily upload their vaccination information by signing in to CUNYfirst and clicking on the Vaccine Verification link will be removed from the routine testing program after the documentation has been approved by HR.

Please check all email addresses included in your CUNYfirst profile and your spam folders. The message comes from a “no-reply” email address with the subject line: “Welcome to safeCircle at CUNY.” This email contains your personal invitation link to make a testing appointment at any of the 20 CUNY testing sites, including the Graduate Center or another site that is convenient for you. Appointment scheduling, test results, and other communications will flow through the CLEARED4 platform. ADCL uses a PCR test with a nasal swab that is less invasive than the longer-stemmed swabs used elsewhere, but that is still highly sensitive and designed to detect the virus before a person becomes symptomatic and can begin spreading it.

Test results are processed within 24 hours for appointments Monday through Thursday (48-72 hours for Friday appointments and over the weekend). Test results are sent via email.

Systematic testing helps to identify unknown cases so that measures can be taken to prevent further transmission. Unless things change, fully vaccinated individuals with no COVID-19-like symptoms and no known exposure will be exempted from routine screening testing programs, but will take part in the random testing program.

For more details of CUNY’s testing program read the letter from the Chancellor or review the Testing FAQ.