COVID-19 Information and Safety Guidance
Academic Year 2022-23
(Revised January 25, 2023)
Academic Year 2022-23
(Revised January 25, 2023)
Whether you’re a student, faculty, or employee, or you are visiting, affiliated with, or contracting for CUNY, you can find the latest CUNY COVID-related information and safety guidance here.
The Graduate Center recommends following all public health guidance and CDC recommended practices which include staying up to date on vaccinations, staying home when ill, and taking other precautions such as washing hands thoroughly, or wearing a mask when possible. This page contains COVID-19 information that all members of the Graduate Center community need to be familiar with during the 2022- 23 Academic Year and has been updated to reflect CUNY’s revised guidance for the 2023 spring term.
The Graduate Center’s COVID-19 Information and Safety Guidance follows CUNY’s COVID-19 policies. Each CUNY college is required to provide campus-specific guidance, so please follow your home campus’ COVID-19 policies. If you are teaching, researching or working at the Advanced Science and Research Center, please review the ASRC COVID-19 Public Health and Safety Policies.
CUNY mandates that all students taking in-person and hybrid classes must be fully vaccinated and submit proof of vaccination in CUNYfirst. Maintaining up- to-date vaccination status is the most important thing you can do to protect yourself and keep our community safe.
Contacts and Links
If you have any questions about our COVID-19 guidelines or would like a copy of our 2022-23 academic year plan, please email email@example.com or see below for further information.
Faculty, staff, and students who are based at the Advanced Science Research Center will find the ASRC’s detailed ramp-up to in-person research plan here.
Academic Year 2022-23 COVID-19 Information and Safety Guidance
Updated January 25, 2023
Please refer to the guidelines below for detailed information about vaccination requirements, testing policies, and COVID-19 information for our campus.
Student Vaccination Mandate Requirements
CUNY mandates that all students taking in-person and hybrid classes must be fully vaccinated against COVID-19, and upload proof of up-to-date vaccination in CUNYFirst (Student Guide to Vaccination Verification). Maintaining up-to-date COVID-19 vaccination status is the single most important thing you can do to protect yourself and those with whom you interact with at the Graduate Center.
A student is considered fully vaccinated if:
- Two weeks have passed after their second dose in a 2-dose series, such as Pfizer or Moderna or;
- Two weeks have passed after a single dose vaccine such as Johnson & Johnson (J&J), or;
- The time specified by either the FDA licensure or World Health Organization (WHO) has passed after the final vaccination of any other vaccines.
All students registering for a fully-in person or hybrid class for the 2023 Spring term must upload proof of vaccination to CUNYfirst ten (10) days before classes begin. Students who do not provide proof of vaccination before classes begin will be de- registered prior to the first scheduled day of classes.
- To ensure that your proof of vaccination is reviewed and approved in time, upload your documentation to CUNYfirst as soon as you are fully vaccinated. The only exception to this rule is the few students who apply for and are granted medical exemptions or religious exceptions.
- All students (except those with approved exemptions or exceptions) must have up-to- date vaccination records in CUNYfirst in order to enter any CUNY facility for any reason.
- If your vaccination documents are already approved in CUNYfirst, you do not need to resubmit them, but they must include proof of being up-to-date, which includes a booster shot once eligible.
- Requests for medical and religious exemptions are made via the Vaccination Verification portal in CUNYfirst. All questions regarding medical exemptions can be directed to the Graduate Center Location Vaccine Authority (LVA) liaisons via email at firstname.lastname@example.org. All questions regarding religious exceptions can be directed to email@example.com.
Graduate Center students are strongly encouraged to receive vaccine boosters once eligible. Please note the following guidelines for booster eligibility:
- Those 18 and older are eligible for a booster shot at 5 months after the completion of two dose regimen of Pfizer, 5 months after the completion of two dose regimen of Moderna or 2 months after the Johnson and Johnson (J&J) shot. The updated Bivalent Pfizer or Moderna booster is preferred in most situations.
- Those 12–17-year-old who initially received the Pfizer two dose regimen are eligible for a Pfizer booster 5 months after completing the regimen.
- Those 12 and older are eligible 5 months after the completion of a WHO-approved vaccine that is not authorized by the FDA, or 5 months after completion of a mix and match series of WHO-approved and FDA approved/authorized vaccines.
Additional information can be found at CUNY Student Vaccination Mandate FAQ.
Faculty and Staff Vaccination Mandate Requirements
All full and part-time faculty and all non-teaching instructional staff (which includes, among others, NTAs, CLTs, CAs, and those in the HEO series), and personnel in the Executive Compensation Plan must be fully vaccinated in order to remain employed by the University, unless granted a religious exception, medical exemption or a reasonable accommodation. Medical and religious exemptions are subject to mandatory weekly random testing in the CUNY-19 Testing Program. Additional information can be found at CUNY Faculty & Student Vaccination FAQ.
Please refer to the Office of Human Resources' webpage regarding Flexible Work Guidelines and Procedures for Requesting Reasonable Accommodations. Research Foundation employees should consult the RF CUNY website.
PCR tests are available to all CUNY students and employees at no cost. In addition to the COVID-19 testing site located at the Graduate Center on the first floor, there are 19 other COVID-19 testing sites at locations across CUNY. Any CUNY student or employee who needs or wants to get tested may walk into a site, provide their CUNY ID (EMPLID) or RF ID, and get tested. Results are made available through your Cleared4 account within 24 to 48 hours.
CUNY’s random testing program for vaccinated students and employees is part of CUNY’s multi-pronged strategy to monitor and mitigate the spread of COVID-19. The program complements the mandatory weekly testing for students and employees with accommodations, medical exemptions, or religious exceptions. Weekly, 5% of randomly selected, vaccinated individuals from across each campus are contacted to be tested for COVID-19. You will receive an email from firstname.lastname@example.org when you are selected for random testing. The email provides information about the random testing program and the date by which you are required to comply with testing. For a general FAQ’s on the testing program, visit here.
If you are a student and have questions about the random testing program, campus access or your Cleared4 account, please contact the Graduate Center Location Vaccine Authority (LVA) liaisons via email at email@example.com. For external testing sites that will accept the Graduate Center’s doctoral student’s health insurance (NYSHIP), please contact firstname.lastname@example.org.
If you are an employee, please email the HR liaisons via email at email@example.com. Our teams are comprised of staff from the Student Affairs and Human Resources offices. They are experts on CUNY’s and the GC’s COVID-19 policies and procedures and can provide both staff and faculty with guidance and assistance.
As stated above, members of our community who are granted a medical exemption or religious exception and for staff with special accommodations, CUNY mandates a weekly testing program. If you have questions about this requirement, please contact firstname.lastname@example.org if you are a student, or email@example.com if you are an employee.
You can check the latest numbers in our COVID-19 Safety Tracker available here. Additional information about testing sites across the city can be found here: https://www.nyc.gov/site/coronavirus/get-tested/covid-19-testing.page. For information about other COVID-19 resources available across New York City, please click here.
Isolation, Exposure, and contact tracing
The Graduate Center, along with the City University of New York, is currently following CDC guidelines regarding exposure to COVID-19, quarantine, and isolation requirements.
If you test positive for COVID-19
Everyone, regardless of vaccination status must:
- Stay home for 5 days (day 0 is your first day of symptoms, or the day of your first positive test if you do not develop symptoms).
- If you have no symptoms or your symptoms are resolving after 5 days, you can leave your house.
- In order to return to CUNY after isolation, you must receive a negative PCR or Antigen test (we strongly recommend an Antigen test, if available).
- Collect the test sample only if you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved.
- If your test result is positive, you should continue to isolate until day 10. Following day 10 you must receive a negative PCR or Antigen test before returning to CUNY.
- In lieu of a negative test, individuals may provide a doctor’s certification that they have recovered from COVID-19.
- Please note that we are unable to accept home tests as proof of a negative result. Accepted test results include samples taken at licensed labs, urgent care facilities, and NYC’s testing sites.
- Continue to wear a well-fitting mask around others for 5 additional days; if you cannot wear a mask, continue to isolate for 5 days.
- If you have a fever, continue isolation until you are fever-free for 24 hours without the use of fever-reducing medication.
- If you were severely ill with COVID-19 you should isolate for at least 10 days. Consult your doctor before ending isolation.
If you were exposed to someone with COVID-19
Everyone, regardless of vaccination status:
- There are no quarantine requirements at this time.
- Wear a well-fitting mask around others for 10 days.
- Get tested at least 5 days after your close contact (the date of your exposure is considered day 0); if you test positive, stay home and isolate per guidelines above.
- If your exposure is from someone you live with, you must reach out to your Campus Coronavirus Liaison. Students should email the Local Vaccine Authority at firstname.lastname@example.org. Faculty and staff must contact the HR liaisons at email@example.com.
- If you develop symptoms, get tested, stay home and follow the isolation guidelines above.
The Graduate Center’s COVID-19 health liaisons will continue to aid in the identification of exposures, and notify close contacts, as appropriate, of exposure as soon as possible after being notified that someone in the campus has tested positive or been diagnosed with COVID-19.
While there is no longer a mask mandate at CUNY, many in our community will make an individual choice to continue to wear masks. Consistently wearing a well-fitting mask can help protect you and others from infection.
As a community, we embrace the choice by friends, classmates, and colleagues to wear a mask and are committed to establishing an atmosphere where masks are always welcomed.
No one can be required to remove a mask if they wish to wear one, nor can event hosts, faculty, staff, and any other peers require masking within a specific space (e.g., an event, classroom, meeting, or workspace).
Health, Safety, and self-screening
For the health and safety of our entire community, we strongly recommend regular and recurring testing. If you are sick, stay home. If you do not feel better in three days, please consult your health care provider.
Before coming to campus, each member of the community is expected to monitor for symptoms, stay away from others if feeling sick, and test at an external testing site if you believe you might be positive for COVID-19. CUNY safeCircle testing sites should not be used if you have symptoms. For testing facilities available across all five boroughs, please visit NYC COVID-19 Test Site Finder.
Graduate Center students, faculty, and staff should follow the CDC domestic travel recommendations and international travel recommendations before reporting back to work or campus. They will also need to notify their manager in advance of the travel dates should quarantine be required upon return.
Any students, faculty or staff engaging in official travel on behalf of CUNY must follow the latest approval requirements for domestic and international travel.
Frequently Asked Questions
Once their vaccines have been uploaded and approved on CUNYFirst, students, faculty, staff, and recurring visitors of the Graduate Center will receive an email confirmation from firstname.lastname@example.org with the subject “Cleared for CUNY Access”. Please check all of your inboxes, as sometimes this message might land on your junk email folder.
- Click on the personal link in the email to begin registration with Cleared4.
- Once in Cleared4, please read and accept the disclaimer.
- Provide the requested personal information.
- Click on the “Show Access Pass” button to attain your Cleared4 CUNY Access Pass.
You can access your pass at any time by navigating to your personal link from the registration email. Your Cleared4 Access Pass has your name, date, and your QR code, which is tied to your Cleared4 account. You can pull your personal QR code on your smartphone upon entering the building and scanning into one of the machines located at the front desk of the lobby.
If you do not have a smartphone:
If you don’t have a smartphone or an electronic device, you can also choose to print out a copy of your Cleared4 Access Pass instead of displaying it on a smartphone. Please note that students, faculty, and staff must print a new pass each time coming to the Graduate Center, as passes expire daily.
For more information and common troubleshooting issues, please click here.
- Access your pass by navigating to your personal link from the Cleared4 registration email you received to set up your account. Click the "Show Access Pass" button.
- With your pass open in the browser:
- Android - click on the three-dots icon in your browser to access settings, and click “Add to Homepage”
- iPhone - click on the “Add to Homepage” icon in the bottom menu
- Enter the name of your shortcut and click “Add.” You will now be able to access your pass from the shortcut on your home screen at any time.
For additional assistance, watch this quick how-to video.
Note: To obtain a CUNY Access pass, CUNY students and employees must submit proof of vaccination through CUNYfirst. CUNY Research Foundation employees can access the RF Vaccination Verification system here.
Please note that while Cleared4 is the platform required to enter any CUNY Campus or facility, this tool is implemented according to each campus’ entry protocols. At the Graduate Center, students, faculty, and staff are able to enter the building by scanning their QR codes on the kiosks located at the lobby’s front desk. For access requirements at other CUNY schools, please contact the respective Coronavirus Campus Coordinator.
Reporting of all positive cases impacting the Graduate Center community is managed by our LVA and HR liaisons. If a positive case is reported through Cleared4, an LVA member will reach out to students. In the case of employees, an HR liaison will follow up with staff and faculty.
CUNY students, faculty and staff who test for COVID-19 through a CUNY testing site will receive their test results through their Cleared4 account. Those who test positive will have their Cleard4 Access Pass revoked until they provide proof of a negative COVID-19 test performed by a licensed lab facility. Students who test positive through CUNY’s testing program will be contacted by one of the Location Vaccine Authority (LVA) liaisons. Faculty and staff who test positive through CUNY’s testing program will be contacted by one of the HR liaisons.
Members of the Graduate Center community who test positive for COVID-19 through an external, non-CUNY site or facility (i.e. home-test kit, urgent care room, ambulatory testing sites) should contact the appropriate liaison via email, and forward a copy of the positive test result. One of the Location Vaccine Authority (LVA) team members will follow up with students reporting either symptoms or a positive COVID test result. One of the Graduate Center HR liaisons will follow up with employees reporting either symptoms or a positive COVID-19 test result. The LVA team or HR liaisons will aid in identifying exposures and notify close contacts of the exposure as soon as possible after being notified that someone on campus has tested positive for or has been diagnosed with COVID-19.
The GC Office of Human Resources is responsible for validating CUNY employee vaccination status, reviewing requests for medical exemptions, and supporting faculty and staff as they get back to in-person instruction and work on campus. CUNY’s Getting Back to Working in Person and Learning on Campus Frequently Asked Questions provides information for employees about returning to work. Faculty and staff who are vaccinated will upload verification of their vaccination information into their CUNYfirst account. Employees should direct their questions to email@example.com.
Note: If you are an employee who is registered as a CUNY student at the Graduate Center or another CUNY school, your student status supersedes your employee status, and your vaccination records will need to be approved by the Location Vaccine Authority (LVA) liaisons at the campus where you are enrolled. You can reach out to the LVA at the campus where you are a student. See the LVA roster here.
Employees of the CUNY Research Foundation (RF) may contact the PI of your RFCUNY project or visit RFCUNY Coronavirus Guidance. Please note that employees who have submitted proof of full vaccination will receive an email invite from CLEARED4, which will give them access to the CUNY Access Pass.
Please note that while your Cleared4 CUNY account and Access Pass validate your health status, they do not confirm your affiliation to the Graduate Center. If you are a new student or a new hire and need a Graduate Center ID card, please:
- Email firstname.lastname@example.org from your Graduate Center email address. Enter “ID Card” in the subject line.
- The email body must contain your name as it appears in CUNYfirst, your program or department, EMPLID, and your mailing address.
- Attach a “passport type headshot” JPEG picture taken within the past six months.
- Your Graduate Center ID card will be sent to you in the mail. Please note that Public Safety and Mail Room staffing is limited at this time so there may be a delay in mailing out Graduate Center ID cards
You can also make an appointment to come in to campus to be issued an ID in person by emailing email@example.com from your Graduate Center email address to request an appointment.
Yes, the Graduate Center's ventilation system and the system at the Advanced Science Research Center meet or exceed recommended requirements. Two independent engineering firms hired by CUNY to provide an environmental assessment of all buildings have certified that the Graduate Center building, 365 Fifth Avenue, and the residence hall at 118th Street are safe for reopening and in-person learning. They are classified as tier one buildings and rated as meeting relevant CDC recommendations for ventilation in schools and child care programs. We want to remind people that the air handling system at 365 Fifth Avenue is designed to operate most efficiently when windows are closed. Opening windows will diminish the filtration efficacy and efficiency. Please keep windows in your office or shared work area closed.
For most students who are fully vaccinated, and all other vaccinated members of the CUNY community, physical distancing will not be a required safety measure for classrooms, educational settings, and offices at the Graduate Center. Individuals who are not fully vaccinated should continue to practice physical distancing of 6 feet.
The Office of Facilities Services and Campus Planning will procure face coverings and other Protective Equipment, and coordinate distribution. Face coverings will be available at the main lobby desk and at the loading dock safety command post. The Offices of Facilities Services and Campus Planning and Property Management will manage the inventory of PPE: face coverings (masks), hand sanitizer and disinfectant wipes. Divisions and departments can contact the Office of Facilities Services and Campus Planning to request PPE at firstname.lastname@example.org.
Monday to Friday: 8 a.m. – 10 p.m.
Saturday: 10 a.m. – 6 p.m.
Sunday: Noon – 6 p.m.
For the Spring 2023 semester, the Graduate Center’s COVID-19 testing site, located on the first floor, Room 1101 by the 365 Express Café, can be accessed on the following days and times:
6:30 AM – 11:00 AM
3:00 PM – 6:00 PM
12:00 PM – 2:00 PM
3:00 PM – 6:00 PM
12:00 PM – 2:00 PM
Walk-ins are accepted, and there is no need to make an appointment to get tested. For other CUNY testing locations and hours, please click here.
Jan 25, 2023
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