Members of the Graduate Center community (degree programs, centers, institutes, and committees, Doctoral and Graduate Students' Council, and chartered doctoral student organizations) are entitled to request space for academic events, such as lectures, conferences, meetings, and performances. (Requests are subject to the policies and procedures stated below, and may incur charges.)
Internal clients looking to reserve a room should contact Room Reservations at firstname.lastname@example.org or 212-817-7159.
Policies and Procedures
Complete the Room Reservations form.
Rooms C197, C198, & C201-C205
Main Floor (Lobby Level)
Elebash Recital Lobby
Elebash Recital Hall
Rooms 8301, 8304, 8400, & 8402 (Pre-set rooms)
Classrooms throughout the Graduate Center may also be reserved, though academic classes are given first priority. Available classroom inventory is released to Room Reservations three weeks after the start of each semester.
Monday-Friday: 8:00 a.m. – 10:00 p.m., (events 9:00 a.m. – 9:30 p.m.) during the academic year
(Monday-Thursday only during selected weeks in the summer)
Saturday: 10:00 a.m.-6:00 p.m. (Full rental rates apply).
Sunday: 10:00 a.m.-6:00 p.m. (Full rental rates apply).
*Saturday and Sunday rentals require approval through Special Events.
Complete the request form below.
Questions can be sent to email@example.com.
Our IT Audio-Visual Services can accommodate almost any equipment request. Each facility is designed with flexible banquet, classroom, theatre, or conference-style seating to meet your needs and expectations.
It is the responsibility of the event coordinator to contact Facilities (212-817-7730) and Audio-Visual (212-817-7330) to arrange for room set-up and AV needs. This should be done at least two weeks prior to the scheduled event. Events requiring dedicated AV technicians or a specialized set-up will be required to pay additional AV fees.
It is the responsibility of the event coordinator to contact Security (212-817-7761) whenever an event involves a controversial speaker or topic that might attract demonstrations or protests, a high profile speaker with special security concerns, or whenever an event has the potential to be overcrowded due to the popularity of the speaker or topic. This should be done at least one week prior to the event. Events requiring dedicated security personnel may incur additional security fees.
Food and beverage in our public spaces must be catered and facilities must be informed. Set up and clean-up of the food and beverage are the responsibility of the program or department that requested the space. Please note that deliveries of outside catering to any public space will not be accepted at the front desk.
No food or beverage may be brought into the James Gallery, Proshansky Auditorium, or Elebash Recital Hall.
- Internal usage costs are charged on weekdays for all members of the GC community when an event uses large blocks of public space or is a multi-day/multi-room event. Such fees are determined by the size of the event and hours.
- Fees (including additional charges for Audio/Visual, Security, and Facilities as appropriate) are applicable for weekend events.
- Full rental fees apply when an admission or registration fee is charged. Please note: all fees collected in connection with an academic event must be deposited in the GC Business Office (212-817-7660) and disbursed in accordance with Business Office policies.
Internal GC clients will be informed of charges prior to confirmation of booking.
*Failure to pay any invoice for internal usage costs will result in loss of booking privileges for any internal events subject to internal usage costs until payment has been received.
The Graduate Center building has been designed to meet all federal, state, and city codes, and specific attention has been given to provide full physical access to all academic, administrative, and public areas.
Mar 24, 2023
Reserving Rooms for Events at the Graduate Center
Our campus facility and room reservation policies ensure fairness in use and access and to preserve the integrity of event planning and community use activities.
- Community Message